SENIOR PAYROLL CLERK (Local)
New Jersey treats Senior Payroll Clerk as a competitive-class job, so the gate is an examination and the ranked list it produces rather than a direct offer.
State payroll currently lists 9 people in the title, led by Corrections.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 3 agencies employ it. We don't track live vacancies.
See all 3 employers and how to apply →Who employs this title
Senior Payroll Clerk appears on the State payroll at 3 departments, most of them at Department of Corrections.
State departments
| Employer | Employees |
|---|---|
| Department of Corrections | 4 |
| Department of Human Services | 3 |
| Department of Health | 2 |
Where this title is used
Senior Payroll Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
Check whether an employer is a civil service jurisdiction · How local civil service works
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 9 people working under this title. The median actual salary is $44,644. The agencies employing the most are:
- Corrections (4)
- Human Services (3)
- Health and Senior Services (2)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under general supervision of a Supervising Payroll Clerk or other supervisor, performs the more difficult and complex clerical work relating to the review, verification, and preparation of payroll or personnel records, and/or takes the lead in a small clerical payroll unit; does other related work.
Examples of work
- Reviews and checks payroll or payroll and personnel records, statements, documents, certificates, or time and attendance records.
- Prepares regular, supplemental, and overtime payrolls; adds or deletes employees as required.
- Makes other appropriate changes including union deductions, taxes, charities, and pension.
- Processes pension membership applications, beneficiary changes, retirement and loan applications, as well as health insurance applications and changes.
- Completes unemployment requests for wage and separation information.
- Computes overtime, emergency rates, and leaves of absence requiring the interpretation and application of relevant rules and regulations concerning salary increments, bonuses and authorized deductions.
- Receives regular and supplemental paychecks from Centralized Payroll and separates by payroll and region prior to distribution.
- Prepares and processes personnel and/or payroll forms with responsibility for ensuring that all pertinent information has been included and is accurate; ensures that all applicable rules, regulations, and procedures are adhered to.
- May keep a daily record showing employee's arrival time to and departure from work.
- Advises supervisor or management of relevant deadlines, changes in rules and regulations, and related information.
- Handles special requests for information in accordance with prescribed rules and regulations.
- Assists employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes.
- Compilies statistical and other data.
- Keeps current with changes in rules and regulations.
- Prepares payroll-related letters, memoranda and reports.
- Assists staff in the development of new and revised personnel and/or payroll policies and procedures.
- Receives, reviews and adjusts complaints.
- Conducts special studies when requested of certain payroll procedures and reports findings.
- Prepares, reviews, checks, and certifies reports, applications and other documents when difficult determinations are required.
- Assists in the maintenance and ensuring confidentiality of records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education
One (1) year of experience in work involving processing payroll, or personnel activities.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
- Knowledge of the rules and regulations concerning salary increments, bonuses, and authorized deductions.
- Knowledge of the common book of accounts and of the procedures used in keeping financial records and checking financial documents.
- Ability to read, comprehend and interpret rules and regulations and apply them to specific situations.
- Ability to accurately prepare detailed, technical and confidential payroll forms and documents.
- Ability to organize clerical work and develop effective work methods.
- Ability to do arithmetic calculations quickly and accurately.
- Ability to use various office machines.
- Ability to keep confidential records and files.
- Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.