SUPERVISING PROCUREMENT SPECIALIST
In New Jersey, Supervising Procurement Specialist is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.
The stated bar is a bachelor's degree, but candidates can swap in added experience for the diploma. The FY 2027 range lands between $91,628 and $134,900, and state payroll currently lists 2 people in the title, most of them at Environmental Protection.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Supervising Procurement Specialist appears on the State payroll at one department, Department of Environmental Protection.
State departments
| Employer | Employees |
|---|---|
| Department of Environmental Protection | 2 |
Where this title is used
Supervising Procurement Specialist is a common title, so it is used in both State and local service. The local side is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, which set their own pay by ordinance or contract rather than from a State salary schedule.
Check whether an employer is a civil service jurisdiction · How local civil service works
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 2 people working under this title. The median actual salary is $124,067. The agencies employing the most are:
- Environmental Protection (2)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of a supervisory official in a state or local government department, institution, or agency, supervises the performance of highly complex professional work including specification development, bid preparation, evaluation, recommendation, quality assurance, and execution of contract awards in a central procurement environment; does other related duties as required.
Examples of work
Supervises and may assist in the more complex/difficult analysis for the centralized purchase of commodities. Supervises or analyzes product or procurement history data and makes recommendations regarding appropriate methods for accomplishing effective purchases and cost savings where applicable. Performs highly complex market research analysis through vendors' brochures, trade journals, and other technical material, and visits their plants or distributors as required. Supervises the collection/review/revision of existing specifications and prepares new specifications for commodities. Analyzes technical information accompanying bids to determine specification compliance; if necessary requests assistance from the quality assurance unit for product testing and inspection. In the absence of the supervisor, may supervise work operations and/or functional programs of a buying team and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Supervises and/or analyzes and forecasts long-range and short-range market trends to develop projections of commodity and service needs. Supervises the translation of specification requirements into quality assurance programs and plans. Confers with representatives of user agencies to review their existing and anticipated requirements and provides technical assistance/advice. Participates in meetings/hearings with vendors/bidders relative to the bidding process and/or contract execution. Provides budgetary planning information to the supervisor after an extensive review/analysis of historical purchasing data including purchase volumes, levels of completion, schedules, delivery points, and costs. Supervises or performs the more complex analysis of procurement operations including the purchase, receipt, and distribution of merchandise, and prepares statistical progress or other reports containing findings, conclusions, and recommendations. As directed and working alone or as one of a group, practices methods/activities to evaluate their application/efficiency/effectiveness/suitability to current procurement conditions, costs, and objectives and makes appropriate recommendations. Coordinates the in-out flow of highly complex data processing information by frequent checks at all levels of that information to ensure accurate reports are available. Coordinates all phases of the inventory control system including surplus property and stores operations in the distribution center and provides recommendations to the supervisor for necessary changes. May calculate revenue/expenditure projections to determine future budget and whether the budget can accommodate purchase requests. May review legal papers, notes, or collateral for conformity to rules/regulations to substantiate individual transactions prior to settlement of purchase. May determine feasibility of proposals/plans for additional services to evaluate purchase requests. May approve payment of bills/vouchers which are generated by purchase agreements. May recommend legal action or fines for noncompliance with terms of the purchase agreement. May develop contractual amendments and writes resolution documents to settle disputes, conflicts, or problems with the original purchase agreement. Reviews and maintains records and files including current bidder lists. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of techniques/procedures essential to procurement through competitive bidding. Knowledge of investigative and procurement techniques, research methodology, and operations analysis. Knowledge of the applications of a management information system. Knowledge of fiscal planning factors as they relate to centralized purchasing and budget preparation. Knowledge of inventory control methods. Knowledge of organizational staffing techniques and available training programs, and their application to employees and productivity. Knowledge of supervisory techniques and principles of authority, responsibility, reportability, and accountability. Knowledge of contract negotiations and negotiable instruments. Ability to read, interpret, and apply the laws, regulations, policies, and procedures relating to the operation of a centralized procurement agency. Ability to analyze complex data to include accounting/purchasing information, operations, research data, and to compute information. Ability to research/analyze specifications/bids for the purchase of various commodities. Ability to organize assigned field, office, and other purchasing work for a large service organization and develop effective work methods in accord with prescribed procedures. Ability to develop and implement policies/procedures. Ability to identify, gather, and interpret economic facts and trends as they relate to centralized purchasing. Ability to organize and chair committees/meetings. Ability to relate and apply sound business practices to the procurement process. Ability to plan procurement programs and establish necessary priorities. Ability to create and maintain a harmonious relationship with associates, supervisors, and other individuals. Ability to prepare complex reports and/or correspondence. Ability to supervise and maintain records, files, and bidder lists. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience in the purchase of commodities, materials, equipment, and/or supplies. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.