HEAD PROCUREMENT CLERK
New Jersey treats Head Procurement Clerk as a competitive-class job, so the gate is an examination and the ranked list it produces rather than a direct offer.
Eligibility comes down to 2 years of relevant experience. The FY 2027 range lands between $50,990 and $73,902, and state payroll lists a single employee in the title, at Health and Senior Services.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Head Procurement Clerk appears on the State payroll at one department, Department of Health.
State departments
| Employer | Employees |
|---|---|
| Department of Health | 1 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 1 person working under this title. The median actual salary is $60,334. The agencies employing the most are:
- Health and Senior Services (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of the Senior Buyer or other supervisor in a state department or agency, prepares detailed applications and other data required for the procurement of office materials and services, establishes and maintains liaison with vendors, salespeople, and the Division of Purchase and Property, and prepares inventory reconciliation reports: does related work as required.
Examples of work
- Prepares detailed applications for submission to the Division of Purchase and Property, Department of the Treasury, for all office materials and services.
- Prepares blanket purchase orders for various divisions of the operating department or agency.
- Resolves problems regarding requisitions, ordering and/or shipment of items by contacting vendors, stockroom, or the budget and accounting office.
- Interviews salespeople and vendors and maintains liaison with the Division of Purchase and Property and others on procurement matters; prepares specifications for equipment to be purchased.
- Maintains up-to-date master catalog file to be used for stock inventory-cost chargeback system.
- Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees.
- Arranges for the purchase of small and/or emergency items.
- Prepares recommendations for the acquisition of materials and services.
- Takes the approved measures required to expedite deliveries.
- Receives and reviews data for and prepares the inventory reconciliation report.
- Prepares correspondence.
- Prepares clear, sound, accurate, and informative reports on purchase matters containing findings, conclusions and recommendations.
- Maintains the essential records and files.
Experience
Two (2) years of experience in work involving the purchasing, storing, and supplying of office equipment, materials, and supplies.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of the problems involved in organizing assigned purchase and related work and in developing effective work methods.
- Knowledge of the problems involved in making estimates of the items and quantities of items needed and to be needed by the varied units.
- Knowledge of the preparation of leases and agreements for office machines and equipment.
- Knowledge of stock control and inventory records systems.
- Ability to acquire knowledge of state purchasing procedures and practices, the regulations of the Division of Purchase and Property pertaining to purchase matters and the specialized and particular needs of the Division in the field of office equipment, materials, and supplies.
- Ability to organize assigned purchase work and develop effective work methods.
- Ability to correct the basic information required and to prepare detailed applications for the purchase of items needed by the division.
- Ability to comprehend and interpret the regulations established by the Division and by the Division of Purchase and Property for the procurement of needed equipment, materials, and supplies.
- Ability to interview salespeople and vendors.
- Ability to prepare detailed specifications for needed office machines and equipment.
- Ability to survey the need for and prepare recommendations for the purchase of office equipment, materials, and supplies.
- Ability to prepare correspondence in the course of official duties.
- Ability to prepare clear, sound, accurate, and informative statistical, financial and other reports.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.