COORDINATOR, HEALTH PROJECTS 3 (EMERGENCY MEDICAL SERVICES)

Definition

Under direction of the director or other supervisory official in the Office of Emergency Medical Services (OEMS), New Jersey Department of Health, is responsible for administering the office's Special Projects Section, and the planning, organizing, development, coordination, and implementation of new programs concerned with emergency medical services, and other designated activities; does related work as required.

Examples of work

• Supervises and coordinates the work units and functional programs within the office's Special Projects Section, including involvement in activities related to acute/critical care (e.g. trauma, cardiac), transportation, disaster response, rape care, data management, and public awareness.
• Is responsible for recommending the hiring, firing, promoting, demotion, or disciplining of section employees. Participates in other decision-making processes, including recruitment, selection, and training of personnel.
• Coordinates overall administration and budgeting of funds which support section activities.
• Provides ongoing management assistance to ensure that progress is being made toward meeting the goals and objectives of grants which support section activities.
• Reviews, comments upon, and makes recommendations concerning funding requests for special projects activities (e.g.), communications systems, critical care designations).
• Provides technical assistance in the application and execution of formal agreements or contracts with outside agencies (e.g., hospitals) in support of Special Projects activities.
• Directs and monitors the completion of contract agreements to ensure compliance with contract agreements and the needs of the Department of Health.
• Ensures that special critical care studies and data collection systems provide necessary information in a timely manner.
• Coordinates OEMS plans for responding during natural or manmade disasters (e.g., those involving nuclear power plants, storms, large scale accidents). Attends interdepartmental disaster planning sessions. Functions as in-office liaison to coordinate OEMS activities during disaster situations.
• Coordinates the day-to-day administrative operations and management of the Health Department's responsibilities for the New Jersey EMS Helicopter Response Program.
• Prepares necessary materials for the Department of Health, such as reports and budgets as they apply to the section, and submits them to the Director, OEMS.
• In the absence of the Director, OEMS, may be responsible for program matters and administration of the Office of Emergency Medical Services.
• Coordinates and promotes OEMS activities and programs related to community awareness about and involvement in Emergency Medical Services.
• Works with other programs in the Department of Health, volunteer agencies, professional organizations and with other applicable federal, state, and local groups in promoting OEMS objectives and gaining program support.
• Consults with community leaders, local health officials, and others to aid in the identification of community needs in the EMS Special Projects areas (e.g., critical care, rape care, and general EMS information).
• Writes or reviews materials on Emergency Medical Services intended for distribution to lay or professional individuals for appropriateness and completeness.
• Gives talks and represents the Office of Emergency Medical Services, as necessary.
• May act as a member of an investigative or survey team in connection with designation of critical care facilities or certification of emergency transport services.
• Guides the review or establishment of guidelines, standards, regulations, and laws applicable to hospital emergency departments and critical care services, emergency care personnel, ambulance services, and helicopter response.
• Consults with other staff and health care professionals and researches applicable literature in order to develop standards or criteria for designation/categorization of various components of the Emergency Medical Services system.
• Works closely with the Department of Health's planning units and with other programs to assure compatibility between proposed EMS guidelines or criteria and existing or planned state standards, regulations, and laws.
• Develops and maintains working relationships with the five New Jersey Health Systems Agencies (HSAs) to (1) ensure inclusion of appropriate EMS standards and criteria in the Health Systems Plans, Annual Implementation Plans, and other applicable documents generated in each region, and (2) to ensure that the HSAs' views are included in plans developed by OEMS.
• Writes and/or edits EMS program guidelines and other materials which set forth proposed or adopted standards, guidelines, recommendations, or criteria and the rationales behind them.
• Prepares narrative portion and leads the writing of all OEMS grant applications submitted to various funding agencies (e.g., DHHS, Highway Safety, block grants and private sources). Prepares necessary axillary paperwork (e.g., A-95 letters, notification to HSAs, and the Department of Health) and testifies on behalf of the applications before various health planning bodies, as necessary.
• Drafts replies to general correspondence and inquiries for information. Does research, if needed, or requests information from others. Prepares reply for signature of the Director, or occasionally the Commissioner of Health. Handles routine letters over own signature.
• Assists in the establishment and maintenance of essential records, reports, and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and computerized information system used by the agency, office, or related units.

Education

Graduation from an accredited college with a Bachelor's degree, supplemented by a Master's degree in Nursing, Public Health, Health Care Administration, or other health care related field.

Experience

Four (4) years of experience in government or private health related agencies, performing work involving the research, development, analysis, writing, and editing of standards, reports, and information programs, two (2) years of which must have been in an education or administrative capacity with an emergency medical services program. One (1) year of the indicated experience shall have been in a supervisory capacity.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of the changing and complex field of Emergency Medical Services and its components.
• Knowledge of the principles and concepts employed in conducting public information and community awareness activities.
• Knowledge of medical quality assurance procedures and how to apply them to the emergency medical services system.
• Knowledge of current professional standards for delivery of basic and advanced life support prehospital care (e.g., those of the American Medical Association, American College of Surgeons, American Trauma Society, American Heart Association).
• Knowledge of education techniques, tools, and materials for use in education programs for physicians, nurses, paramedics, EMTs, and other health care professionals.
• Knowledge of advanced life support equipment and supplies.
• Knowledge of the protocols and procedures necessary to operate or provide an effective and efficient aeromedical service.
• Knowledge of trauma care systems.
• Knowledge of the principles and concepts employed in conducting public information and community awareness activities.
• Knowledge of current principles and practices involved in grant and contract preparation and management.
• Knowledge of theory and practice in planning, programming, setting priorities, developing alternatives, budgeting, and evaluating health programs.
• Knowledge of the legal and political aspects of health planning, including rules, regulations, and procedures pertaining to Emergency Medical Services.
• Knowledge of the theory, methods, and techniques of modern research.
• Knowledge of effective personnel management practices.
• Knowledge of the scope and character of aeromedical helicopter services throughout the country.
• Ability to plan, organize, and direct the applicable portions of a statewide Emergency Medical Services program.
• Ability to give appropriate assignments, instructions, and supervision to technical, professional, and other staff.
• Ability to organize assigned work, analyze problems and needs, and to develop appropriate work methods.
• Ability to represent the Office of Emergency Medical Services in a dignified and professional manner before applicable health care agencies, regulatory bodies, providers, and consumers.
• Ability to speak effectively before professional and lay groups to interpret program standards and policies.
• Ability to organize and work with groups and committees.
• Ability to conduct research and inquiries leading to the initial development of (or to the updating and/or revision of existing) guidelines, standards, criteria, rules, or regulations.
• Ability to do literature searches and interviews, make analyses, formulate conclusions, and communicate findings effectively.
• Ability to write and edit clear, concise, printed materials for various audiences, including the ability to draft and prepare extensive correspondence.
• Ability to understand and apply the aims, standards, policies and procedures of the New Jersey State Department of Health and the rules, regulations, policies, and procedures promulgated by the State Commissioner of Health, as they pertain to the field of emergency medical services.
• Ability to prepare grant applications and narratives.
• Ability to establish and maintain essential records, reports, and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: M27- JMR 5/27/95

Note

When position to be filled in the Office of Emergency Medical Services is involved with the Aeromedical Program, certified eligibles possessing an R.N. will be given hiring preference.