CHIEF CLERK SURROGATES

Code: 01094 Unknown Unknown

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, has charge of the clerical and related activities of the office; does related work as required.

Examples of work

• Supervises the clerical and related activities of the office.
• Organizes assigned work and develops effective work methods.
• Provides assignments and instruction to staff and supervises the performance of their work.
• Reviews, checks and certifies reports, applications, forms and other papers and documents where technical determinations are concerned.
• Prepares and supervises the preparation of correspondence.
• Interviews and transacts business who may call at the office.
• Plans and revises clerical procedures and office routines and sees that suitable systems are put into action.
• Interprets required data and statistics.
• Handles requests for information.
• Attends meetings and conferences.
• Assists in the preparation of the budget.
• Provides training to new employees.
• Receives and reviews complaints.
• Prepares reports.
• Supervises the maintenance of records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Five (5) years of supervisory experience in clerical work including the planning of clerical assignments.

License

Appointees will be required to possess a driver's license valid in NJ only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

• Knowledge of office methods, practices, routines, machines and equipment.
• Knowledge of the organization and established policies, procedures and regulations related to the work of the unit.
• Knowledge of the problems in planning details of a clerical work program.
• Ability to provide assignments and instruction to staff and supervise their work performance.
• Ability to handle clerical work of a varied nature.
• Ability to establish and maintain cooperative working relationships with coworkers and others involved in the work of the unit.
• Ability to prepare and supervise the preparation of correspondence and reports.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• <b>CODES:</b>LG - MCK 09/07/05

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.