NJ Civil Service Navigator

MEDICAL RECORD CLERK

Code: 02469 Local Non-Competitive

There is no civil service exam for Medical Record Clerk. As a non-competitive local-government title, it is filled on the strength of meeting the listed qualifications.

What it takes is 1 year of relevant experience.

How to apply

This title is not filled by examination — agencies appoint directly.

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Where this title is used

Medical Record Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.

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Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, performs routine or simple clerical work involved in compiling, recording, verifying, and filing medical records; does other related duties as required.

Examples of work

  • Prepares folders and maintains records of newly admitted patients.
  • Reviews contents of patients= medical record folders to ensure that all necessary forms, signatures, and dates are present, assembles same into standard order, and files according to established procedures.
  • Compiles daily and periodic statistical data such as admissions, discharges, deaths, births, types of treatment rendered, and number of days hospitalized.
  • Records diagnoses and treatments of patients for use in completing insurance forms.
  • Maintains a log of all charts entering and leaving the medical record room.
  • Prepares certifications for proof of illness or death.
  • Codes selected information in the medical record such as condition of patient on discharge, age, sex, and referral source.
  • Locates hospital charts for authorized persons requesting medical information.
  • Answers routine telephone inquiries concerning patients= medical records.
  • Composes simple responses to written requests for routine patient information.
  • Locates previous records of patients admitted to the hospital.
  • Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

One (1) year of experience in clerical work.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

  • Knowledge of hospital office routine, equipment, and practices.
  • Knowledge of medical terminology.
  • Ability to comprehend established office routines and regulations.
  • Ability to learn quickly from oral and written instructions and from demonstrations.
  • Ability to work harmoniously with associates, superior officers, and members of the public concerned with medical records.
  • Ability to maintain records and files.
  • Ability to use specialized record keeping procedures.
  • Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
  • Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
  • Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
  • CODES: LG - RKR/hw 9/22/97
  • This job specification is for local government use only.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.