PAYROLL CLERK (Local)
Payroll Clerk is non-competitive, meaning the state checks your education and experience against the spec instead of ranking you on a test.
State payroll currently lists 4 people in the title, led by Corrections.
How to apply
This title is not filled by examination — agencies appoint directly.
See every real route in, and where to apply. 3 agencies employ it. We don't track live vacancies.
See all 3 employers and how to apply →Who employs this title
Payroll Clerk appears on the State payroll at 3 departments, most of them at Department of Corrections.
State departments
| Employer | Employees |
|---|---|
| Department of Corrections | 2 |
| Department of Human Services | 1 |
| Department of Health | 1 |
Where this title is used
Payroll Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
Check whether an employer is a civil service jurisdiction · How local civil service works
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 4 people working under this title. The median actual salary is $42,990. The agencies employing the most are:
- Corrections (2)
- Human Services (1)
- Health and Senior Services (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direct supervision, does routine clerical work relating to the review, verification, and preparation of payroll or personnel records; may keep time and work records; does other related duties as required.
Examples of work
- Reviews and checks payroll or personnel records, statements, documents, certificates, or time and attendance records.
- Prepares regular, supplemental, and overtime payrolls, adds or deletes employees as required.
- Makes appropriate charges such as union deductions, taxes, charities and pension.
- May process forms such as pension membership applications, beneficiary changes, retirement and loan applications, as well as health insurance applications and changes.
- Completes unemployment requests for wage and separation information.
- Computes overtime, emergency rates, and leaves of absence requiring application of relevant rules and regulations concerning salary increments, bonuses, and authorized deductions.
- Receives regular and supplemental paychecks from centralized payroll and separates by payroll and region prior to distribution.
- Computes the less-difficult pay changes where the arithmetic computations and examination of basic authorization documents on which the changes are well covered by established rules, regulations and instructions.
- May keep a daily record showing employee's arrival time to and departure from work.
- Computes withholding taxes.
- Prepares reports of absences and vacations.
- Refers errors and irregularities to superiors.
- Maintains records and files where selection and classifications of data does not require difficult decisions and where procedures are routinized.
- May assist employees in completing various payroll forms.
- Maintains confidential records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
- Knowledge of office methods, practices, routines, and equipment.
- Ability to interpret and apply relevant rules and regulations concerning salary increments, bonuses, and authorized deductions.
- Ability to comprehend, interprets, and applies rules and regulations in accord with established procedures and policies of the unit.
- Ability to accurately prepare detailed, technical, and confidential payroll forms and documents.
- Ability to understand, remember, and carry out oral and written directions.
- Ability to make accurate arithmetic calculations quickly and accurately.
- Ability to learn from oral and written explanations or from demonstration.
- Ability to maintain confidential records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.