CLERK 3
Career Family: CLERK
Clerk 3 sits in the competitive class of New Jersey's local-government civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
It asks for 2 years of relevant experience.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. We don't track live vacancies.
See where to apply for this title →Examination announcements for this title
Promotional announcements
5 promotional announcements for this title are accepting applications as of October 13, 2026. A promotional examination produces its own eligible list and is open only to people who already hold permanent status in a qualifying title within the department named on the row, not across that employer generally; filing without eligibility means an ineligible determination and no refund of the fee.
| Title | Symbol | Employer and unit who may file | Closes | Status | Source |
|---|---|---|---|---|---|
| CLERK 3$35,000 to $56,597 a yearPromoted from: Clerk 2, Clerk 2 Bilingual in Spanish and English | PC3925H | ATLANTIC COUNTYHUMAN SERVICES | October 21, 2026 | Open | Announcement |
| CLERK 3$44,474 to $78,995 a yearPromoted from: Clerk 2, Clerk 2 Bilingual in Spanish and English | PC3928H | GLOUCESTER COUNTYHEALTH | October 21, 2026 | Open | Announcement |
| CLERK 3$37,617 to $54,636 a yearPromoted from: Clerk 2, Clerk 2 Bilingual in Spanish and English | PC3929H | MORRIS COUNTYPROSECUTOR | October 21, 2026 | Open | Announcement |
| CLERK 3$39,378 to $68,386 a yearPromoted from: Clerk 2, Clerk 2 Bilingual in Spanish and English | PM3927H | CLIFTONPUBLIC WORKS | October 21, 2026 | Open | Announcement |
| CLERK 3$52,663 to $78,439 a yearPromoted from: Clerk 2, Clerk 2 Bilingual in Spanish and English | PM3930H | SAYREVILLEPLANNING AND DEVELOPMENT | October 21, 2026 | Open | Announcement |
Previously announced, and no longer listed by the Commission
The Commission removes an announcement once it has closed and republishes nothing, so this examination is no longer on any of its own lists. We keep what we have read, here covering 2026. It cannot be filed for now; a title announced once is often announced again, so this is the record of whether that has happened.
| Title | Symbol | Employer or unit | Closed |
|---|---|---|---|
| Clerk 3 Bilingual In Spanish And EnglishOpen competitive | M0924H | Lakewood | September 21, 2026 |
Every row is CSC's own; see the full announcement calendar.
Promotion paths the Commission has published
Titles the Commission accepted as feeders for this one
Holders of the title below were eligible to compete in a promotional examination for CLERK 3.
- CLERK 2stated by 5 employers
Titles this one has led to
Holders of CLERK 3 were eligible to compete in a promotional examination for the title below.
- CLERK 4stated by 2 employers
Each line comes from a promotional examination announcement, which sets its own eligibility for that employer and that examination — so this records what the Commission has accepted before, not a rule about who qualifies now. Most of these paths have been stated by a single employer, and the count beside each says how many. A promotional examination is also closed to anyone without permanent status in the unit the announcement names. How promotional eligibility works.
Salaries stated in examination announcements
5 Civil Service Commission examination announcements from 5 local employers have stated a salary for this title. Local pay is set by each employer under its own ordinance or contract, so these are separate figures rather than variants of one rate.
| Employer | Salary as published | Basis | Announcement |
|---|---|---|---|
| Atlantic CountyHuman Services | $35,000.00 ~ $56,597.00 | A year | October 2026 |
| Morris CountyProsecutor | $37,617.00 ~ $54,636.00 | A year | October 2026 |
| CliftonPublic Works | $39,378.00 ~ $68,386.00 | A year | October 2026 |
| Gloucester CountyHealth | $44,474.00 ~ $78,995.00 | A year | October 2026 |
| SayrevillePlanning and Development | $52,663.00 ~ $78,439.00 | A year | October 2026 |
Each figure is quoted as the Civil Service Commission printed it in that employer's announcement on the date shown. It is evidence of what was advertised then, not a statement of what the position pays now, and an announcement does not say whether a post is full or part time. No average, range or comparison is given across employers, because each sets its own pay and nothing here establishes that two of these positions are alike. Where an employer has announced the title more than once for the same department, only its most recent figure is shown. How this data is sourced.
Where this title is used
Clerk 3 is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
Check whether an employer is a civil service jurisdiction · How local civil service works
Pay ladder: Clerk series
- Clerk 1, Records — $39,358 – $56,481
- Clerk 2, Records — $42,866 – $61,705
- Clerk 3, Records — $50,990 – $73,902
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, performs varied, complex clerical work involving the processing of documents in a variety of functions; takes the lead and/or performs the more difficult and complex clerical work; does other related duties as required.
Examples of work
- Interprets and applies organizational rules, regulations, policies, and procedures.
- Receives, screens, reviews and verifies documents.
- May take the lead over clerical staff.
- May provide assignment, instruction, and on-the-job training to clerical staff.
- Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers the more complex problems to supervisor for resolution.
- Opens, time stamps, sorts, numbers, and distributes mail.
- Maintains prepared mailing lists.
- Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials numerically, alphabetically, or according to other predetermined classification, and maintains such files.
- Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.
- May wrap packages for shipment by mail or express.
- Assembles materials for distribution.
- Hand stamps letters, papers, and other documents.
- Fills in and checks form letters, circulars, and forms as directed.
- Compiles information and/or numerical data.
- Provides information in person and over the telephone.
- May enter and/or retrieve information on a computer terminal.
- May occasionally perform keyboarding/typing duties, but not as the primary function of the position.
- Stores and distributes office supplies.
- Prepares and verifies payrolls and makes simple arithmetic calculations.
- Schedules administrative proceedings; may process requests for scheduling changes.
- May participate in the interviewing and training of new employees.
- Receives, logs in and reviews permit applications for completeness and accuracy; issues permits for construction, repair, installation, and demolition operations.
- Coordinates the scheduling of various activities for a park, recreational site, school district or other government entity.
- May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals.
- When assigned to a court, prepares the docket (or schedule) of cases to be called and contact witnesses, attorneys, and other parties to collect or provide information; calls court to order, administers oaths to jurors, witnesses, court officers and others, announces postponements, and adjourns court; assists the judge both on the bench and in the chambers.
- When assigned to a tax office, computes and record tax payments.
- When assigned to a finance or tax office, may perform specialized clerical work involving the preparation and maintenance of assessment rolls and records.
- When assigned personnel duties, processes personnel action forms, maintains personnel records and gathers sensitive or confidential information or data.
- When assigned to a hospital, health care, or long-term care facility, may interview patients or relatives of patients to obtain admission information; performs other clerical functions involving the admission of patients.
- When assigned to a finance office, may perform specialized clerical work involving the cancelation of mortgages.
- When assigned to a Sheriff's Office, may perform specialized clerical work involved in the advertising and sale of real estate and chattel.
- Prepares reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing charts.
- Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons.
- Maintains records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Two (2) years of experience in clerical work; one (1) year of which must have been perfoming duties at or equivalent to the Clerk 2 level.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of office routines, equipment, and practices. Knowledge of organizational rules, regulations, policies, and procedures. Ability to comprehend established office routines and department regulations. Ability to organize assigned clerical work and develop effective work methods. Ability to take the lead over lower level clerical staff. Ability to assign work, instruct and provide on-the-job training to clerical staff. Ability to make simple arithmetic calculations and tabulations. Ability to understand, remember, and carry out oral and written directions. Ability to perform tasks accurately within prescribed time frames. Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department. Ability to sort, index, file, and pull varied types of materials using an established filing system. Ability to operate and perform routine maintenance on office machines and other equipment. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known abilities. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
Incumbents may be required to utilize keyboard equipment to input and/or retrieve information on a computer console, typewriter or other key entry device used by the agency. Keyboarding/typing duties may or may not be assigned depending on the needs of the employing agency. Incumbents are not expected to perform keyboarding/typing tasks with the speed and accuracy required of a Keyboarding Clerk. The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. DISTINGUISHING CHARACTERISTICS: Positions in this title perform varied, complex clerical work requiring knowledge of the organization's rules, regulations, policies and procedures. Employees frequently exercise independent judgment and make decisions concerning processes to be followed, the appropriateness of the information to be processed, and the actions to be taken. Work is performed independently requiring minimal review upon completion. Positions reside in various State and local government departments/ agencies and may perform clerical tasks specific in a County or Municipal department/agency (e.g. municipal courts, libraries, election offices, tax collection/assessment, code enforcement, administrative or personnel offices, hospitals, recreation offices, and other regulatory agencies.) NOTE: Appointments may be made to positions requiring bilingual skills. Bilingual in Spanish and English. SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position. LC N/A06-Bilingual In Spanish And EnglishLC N/A06- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 6/17/2011