PRINCIPAL MEDICAL RECORD CLERK
Principal Medical Record Clerk is non-competitive, meaning the state checks your education and experience against the spec instead of ranking you on a test.
The one gate is 3 years of relevant experience.
How to apply
This title is not filled by examination — agencies appoint directly.
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Principal Medical Record Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, performs the work involved in compiling, recording, verifying and filing medical records; applies knowledge of organizational regulations utilizing independent judgement; provides guidance and instruction to employees and may have charge of a small medical clerical unit; does other related duties.
Examples of work
- Charges charts to authorized staff and personnel.
- Prepares periodic and special statistical reports.
- Records and classifies medical records.
- Answers inquires regarding patients' medical records.
- Locates charts and medical data.
- Provides assignments and instruction to employees.
- May assist in the planning and the revision of clerical procedures and office routines.
- Maintains, classifies, indexes, and cross references records and files.
- May have charge of a small medical clerical unit.
- Reviews medical records for completeness.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Three (3) years of clerical experience, requiring knowledge of medical records and procedures.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
- Knowledge of medical terminology.
- Knowledge of the techniques used to maintain medical records. Ability to maintain medical records and files.
- Ability to provide medical information according to hospital policy.
- Ability to record and classify medical records.
- Ability to prepare reports.
- Ability to review medical records for completeness.
- Ability to provide assignment and instruction to employees.
- Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand and communicate in English and Spanish sufficiently to perform the duties of this position.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
- LG - MCK 11/1/00
- This job specification is for local government use only.
Note
The examples or work for title are for illustrative purposed only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed