PRINCIPAL PERSONNEL CLERK STENOGRAPHY
New Jersey classifies Principal Personnel Clerk Stenography as non-competitive, which skips the exam-and-list step and turns on whether you meet the minimum requirements.
It asks for 2 years of relevant experience.
How to apply
This title is not filled by examination — agencies appoint directly.
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Principal Personnel Clerk Stenography is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, performs highly responsible and varied clerical work involved in processing personnel action forms and maintaining personnel records; takes and transcribes stenography; and/or has charge of a small clerical unit; does related work as required.
Examples of work
- Organizes assigned work and develops effective work methods.
- Performs clerical work involved in processing personnel action forms, establishing and maintaining personnel records, and compiling data for personnel reports.
- Answers inquiries concerning Department of Personnel regulations, procedures, and programs, and employee benefits.
- Responds to special requests for information in accord with prescribed rules and regulations.
- Processes personnel transactions.
- Takes and transcribes stenography
- Reviews personnel documents and determines that proposed action is appropriate for the intended purpose and conforms to applicable law, rules, regulations, and policies.
- May plan and revise clerical procedures and office routines.
- Compiles statistical and other data for budgets and reports.
- May provide instruction and assign tasks.
- Makes special studies of certain operations and reports findings.
- Prepares responses to routine correspondence.
- Makes decisions requiring knowledge of the organization.
- Maintains essential records and files.
- Will berequired to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Two (2) years of experience in clerical work involving the processing of personnel forms and records.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of office methods, practices, and procedures.
- Knowledge of regulations, procedures, and policies involving personnel transactions.
- Knowledge and ability to take and transcribe stenography.
- Ability to interpret and apply rules and regulations.
- Ability to organize work and develop work methods.
- Ability to exercise independent judgment in selecting courses of action.
- Ability to give information courteously, and to secure the cooperation of others in adhering to regulations, procedures, and policies.
- Ability to give assignments and instructions to individuals and groups.
- Ability to supervise the maintenance of essential records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
- CODES: LG- MER 01/10/08
- This job specification is for local government use only.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.