ASSISTANT SUPERVISOR OF BILLING AND COLLECTING
Because Assistant Supervisor of Billing and Collecting is non-competitive, hiring leans on your background rather than a test score: meet the requirements and apply to the agency directly.
It asks for 4 years of relevant experience.
How to apply
This title is not filled by examination — agencies appoint directly.
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Assistant Supervisor of Billing and Collecting is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, assists in supervising and performs the highly responsible tasks involved in the development and maintenance of the clerical billing, in accordance with established rules, regulations, policies, and procedure; maintains financial and diversified records; assists in supervising the preparation of payrolls for the agency/department; may supervise staff responsible for meter reading or machine inspection operation in a utility department; does other related duties.
Examples of work
- Organizes assigned supervisory and other work and develops effective work methods.
- Supervises clerical operations involved in the billing and collecting of agency charges.
- Computes agency charges and interprets the rules, regulations, policies, and assessing and billing procedures to that part of the public that is interested or concerned with same.
- May supervise meter reading and machine inspection operations in a utility department.
- May schedule meter reader's routes and work.
- Assigns tasks, and guides, instructs, and participates in the work of staff.
- Receives, reviews, and resolves complaints.
- Purchases office supplies and prepares the annual office budget in conjunction with the supervisor.
- Compiles records and information and prepares regular and special reports.
- Prepares and checks vouchers.
- Assists in preparing payroll, and maintains related personnel records.
- May serve as custodian of petty cash and postage fund.
- Performs cashier's duties when required.
- Handles billing and collection correspondence.
- Tracks inactive and delinquent accounts.
- May enter and track claims on property searches or other claims to insurance companies.
- Assists in relieving the superintendent of office details.
- Interviews and transacts routine business with persons who may call at the office.
- Conducts special studies. Assists in supervising the establishment and maintenance of records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Four (4) years of experience in clerical accounting and maintaining accounts of financial transactions, one (1) year of which shall have been in a supervisory capacity.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of procedures and methods used in billing and collection of agency charges.
- Knowledge of procedures used in recording and maintaining accounts of financial transactions.
- Ability to read, interpret, and apply established rules, regulations, policies, and procedures.
- Ability to organize assigned supervisory and other work, and develop effective work methods.
- Ability to prepare clear, sound, accurate, and informative reports containing findings, conclusions, and recommendations.
- Ability to perform mathematic calculations.
- Ability to review and resolve complaints.
- Ability to track inactive and delinquent accounts.
- Ability to provide assignments and instructions to individuals and groups.
- Ability to supervise the establishment and maintenance of records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
- CODES: LG- MCK 9/14/00
- This job specification is for local government use only.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.