ASSISTANT PERSONNEL OFFICER
Assistant Personnel Officer is a non-competitive local-government civil service title, so there is no ranked exam. You qualify by meeting the stated education and experience.
The spec names a bachelor's degree, but it leaves the door open to substitute experience for the degree.
How to apply
This title is not filled by examination — agencies appoint directly.
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Assistant Personnel Officer is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the Personnel Officer, assists in maintaining liaison between the agency and other government bodies in matters of personnel administration, and in coordinating personnel programs, policies, and practices for employees of the agency; does other related duties.
Examples of work
May assist in organizing work programs and in the assignment and supervision of staff. May assist in the development and implementation of policy and procedural changes. Provides technical advice on personnel matters. Initiates and conducts surveys of staffing needs, position classification training, and other personnel matters. Interprets the rules, regulations, policies, and procedures of the Department of Personnel and other government agencies. Interviews employees having complaints or grievances. Recruits and interviews prospective employees. Supervises the preparation and maintenance of time, leave and payroll records. Prepares correspondence required in connection with personnel matters. Prepares and supervises the preparation of clear, concise, accurate, and informative, statistical, financial, and other reports containing findings, conclusions, and recommendations. May recommend and/or review and approve personnel actions. Supervises the establishment and maintenance of records and files required in connection with the personnel program of the agency. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of problems encountered in the administration of a personnel program. Knowledge of theory, practices, and principles of personnel administration. Knowledge of the methods used to conduct surveys. Knowledge of interviewing techniques. Ability to read and interpret provisions of New Jersey laws relating to personnel matters and the rules and regulations of the NJ Department of Personnel and to apply them to specific situations. Ability to analyze and resolve personnel, and technical problems involved the oversight of a personnel program. Ability to establish and maintain cooperative working relationships with associates and other individuals engaged in or concerned with the issues relating to public employment. Ability to prepare reports. Ability to establish and maintain records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: LG - MCK 09/13/04 This job specification is for local government use only.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Six (6) years of supervisory personnel experience, including the review of classification problems and wage studies, the handling of personnel problems, and the coordination of the training needs of the jurisdiction. OR Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.