COORDINATOR OF CONTRACTUAL OPERATIONS

Definition

Under direction, monitors and reports on contractual operations of private vendors engaged in providing merchandise and service to the general public under contract to ascertain whether or not operations are carried out in accord with contractual agreements; does other related duties as required.

Examples of work

• May draft contractual agreements for sale of merchandise and services to public or private vendors, and submits them to appropriate agency to initiate bidding process.
• Meets with concerned parties after contract is awarded to familiarize them with goals and objectives of the contract.
• Makes field visits to facilities to observe actual operation of contractual services.
• Handles complaints regarding contractual operations.
• Sets standards for type and quality of food, service, or other items to be sold or provided.
• Evaluates contract performance to determine necessity for amendments or extensions of contracts.
• Approves or rejects requests for deviations from contract specifications.
• Reviews requests for additional equipment.
• Conducts regular inspections to ensure premises and equipment are being maintained in a clean, sanitary condition.
• Arbitrates claims or complaints occurring in the performance of contractual obligations.
• Maintains good public relations with persons utilizing services.
• Reviews periodically receipts from contractual operations and determines amount to be paid to jurisdiction under terms of the contract.
• Analyzes price proposals, financial reports, and other data to determine reasonableness of prices.
• Prepares reports.
• Maintains records and files.
• Serves as liaison to ensure fulfillment of obligations by vendors.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Three (3) years of experience in either (1) ensuring compliance with terms of contracts, negotiating with vendors to resolve problems of contractual obligations, and determining what action should be taken to ensure compliance with provisions of contract, or (2) in supervision of a retail business operation including purchasing, retail merchandising, and cost analysis.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

• Knowledge of various types of contracts and effects that the use of particular contractual terms are likely to have on contract performance and cost.
• Knowledge of merchandising and retail sale concepts and procedures.
• Knowledge of problems involved in operations of facilities serving food, beverages, and other merchandise and services to the public.
• Knowledge of sales methods, marketing conditions, and how they apply to retail merchandising and sales situation.
• Ability to interpret and evaluate data dealing with retail sales and operations.
• Ability to determine contractors= financial condition, management efficiently, and performance reliability.
• Ability to monitor the providing of goods and services on a contractual basis and to resolve problems relating to contractual obligations.
• Ability to promote interests of the organization.
• Ability to monitor activities of private vendors in the provision of services to the public.
• Ability to deal effectively with people.
• Ability to prepare and review financial and sales reports.
• Ability to organize and develop effective working procedures.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: LG - RKR/lz 02/5/98
• This job specification is for local government use only.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.