PRINCIPAL CASHIER/TAX SEARCHER PRINCIPAL CASHIER

Code: 05648 Local Non-Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, performs difficult and varied cashiering and related clerical assignments; applies independent judgment in using well-established procedures; handles special requests for information in accord with prescribed rules and regulations; is responsible for preparation of all relative reports; prepares periodic statements; makes decisions requiring knowledge of the organization; may provide supervisory responsibilities in the absence of the supervisor; performs other related duties as required.

Under direction, searches tax records to ascertain debts and other factors; does other related duties as required.

Examples of work

• Receives, through the mail and over the counter, payments for rents, water service, taxes, licenses, fines, fees, electrical service, hospital bills, or goods purchased.
• Compiles financial data on funds received and/or disbursed for periodic reports.
• Collects data from financial records, recorded tapes, and so forth.
• Extracts pertinent information, performs necessary compilations, and completes standard forms entering appropriate information and tabulations to provide data for financial reports.
• Decides official action and/or authorization in dealing with standardized situation.
• Reviews analysis of situations= conformity to regulations and/or standard guidelines, and determines whether situation is within approved bounds to establish appropriate action to take in situation.
• Initiates collection action, completes necessary forms indicating monies owed, submits to appropriate persons for review, notifies debtor in writing and/or by phone of claim, and arranges payment to ensure collection of funds legally owed.
• Informs supervisor orally of own activities and observations, describes events transpired and/or actions taken, describes status of assignments, answers questions, and provides related materials to keep appropriate persons informed of activities.
• Discusses problems with disgruntled or unruly customers, tries to rectify problem, verifies records, checks information, and explains regulations and policy to satisfy customer requests.
• Trains individual staff members in methods for carrying out assigned tasks in accord with established procedures, describes and/or demonstrates actions, watches individual perform task or task simulation, and points out errors and offers corrective solutions as needed to provide individual with knowledge necessary for efficient and appropriate functioning.
• Verifies mathematical accuracy of cashier tapes, balances, and so forth, performs computations, and compares same to stated figures to detect errors and ensure accuracy, and points out errors to appropriate person for correction.
• Maintain, classifies, indexes, and cross references records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Searches the records of the tax collector to note unpaid tax accounts, assessments, or liens on property, sales of property, and other municipal liens against property.
• Reviews tax search applications.
• Makes official certificates of searches for municipal liens.
• Prepares reports showing tax arrearages.
• Maintains essential records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Two (2) years of experience in the receipt, disbursement, deposit, custody, or other clerical processing of cash items.

Two (2) years of specialized clerical experience involving a knowledge of tax records and procedures.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

• Knowledge of office methods, practices, and equipment.
• Knowledge of methods and procedures used in keeping records of cash receipts and in preparing daily balances of accounts.
• Ability to comprehend established office routines, rules, and regulations of complexity.
• Ability to observe, recognize, and interpret a situations' conformity to regulations.
• Ability to draw conclusions from analysis of facts and make decisions.
• Ability to orally express oneself clearly and concisely, imparting information, answering questions, and explaining activities and directions in a manner appropriate for listeners.
• Ability to speak persuasively to persons.
• Ability to establish and maintain good work relationships with coworkers.
• Ability to deal with disgruntled or annoyed customers.
• Ability to work independently without immediate supervision.
• Ability to count and record numerical data accurately.
• Ability to maintain essential records and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: LG- CAH 5/12/97
• TAX SEARCHER
• Knowledge of procedures used in making tax searches.
• Knowledge of the form and content of tax collection records.
• Knowledge of methods of computing taxes.
• Knowledge of the preparation of official certificates of tax searches.
• Ability to work independently with considerable skill in obtaining pertinent tax data from records.
• Ability to take and maintain a firm and correct stand when controversies arise.
• Ability to prepare reports.
• Ability to establish and maintain essential records and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: LG- CAH 5/12/97
• CODE FOR DUAL TITLE: LG -
• This job specification is for local government use only.

Note

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.