COMPUTER OPERATOR/SENIOR ACCOUNT CLERK COMPUTER OPERATOR

Code: 05838 Local Non-Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, monitors, controls, and operates a computer console according to instructions; does other related duties as required.

Under direction, performs a variety of responsible and difficult clerical tasks which involve computing, classifying, verifying, and recording numerical data and the reconciliation of accounts, records, and documents to keep sets of financial records complete and/or takes the lead over other employees in the maintenance of accounting records; does other related duties as required.

Examples of work

• Operates a console using operating system command set or programmers command to enter run time parameters and other job control instructions and information.
• Sets control switches on computer and peripheral equipment such as external memory, data communicating, synchronizing, and input and output recording or display devices to integrate and operate equipment according to program, routines, subroutines, and data requirements specified in written operating instructions.
• Loads input and output units with materials such as tapes, punch cards, or printout forms for operating runs or oversees operators of peripheral equipment who perform these functions.
• Moves switches to clear system and start operation of equipment.
• Observes machines and control panel on computer console for error lights, verification printouts, error messages, machine stoppage, or faulty output.
• Types alternate commands into computer console according to predetermined instructions to correct error or failure and resume operations.
• Notifies supervisor of errors or equipment stoppage.
• Clears unit at end of operating run and reviews schedule to determine next assignment.
• Records operating and down time.
• May control computer to provide input or output service for another computer under instructions from operator of that unit.
• Identifies causes of computer malfunctioning and confers with a supervisor for necessary corrective action.
• Determines correct procedure when program stoppage occurs and attempts to ensure completion of program operation according to directions or operations manual.
• Maintains operating records such as machine performance, production reports, data processing supplies, and inventories, and disk/tape library records.
• Operates related auxiliary equipment directly associated with the computer.
• Advises programmers of nature of operating malfunctions and corrective action taken.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Posts items such as revenue, expense, and cash receipt amounts in records/journals and assigning them as debits or credits and to the appropriate account.
• Reconciles accounts of moderate complexity by comparing account balances with related data.
• Reviews records and source documents to identify the source of discrepancy.
• Checks reports received for duplication, mathematical accuracy, completeness, and compliance with prescribed requirements.
• Verifies accuracy of figures, calculations, and posting pertaining to transactions as well as computer printouts which are recorded by other workers.
• Prepares requisitions, vouchers, and may prepare a balance statement.
• Prepares a listing of charges, payments, and irregular charges or refunds.
• Investigates irregular charges, billings, and so forth.
• Performs arithmetic calculations in the computerization of interest charges and refunds.
• Computes data according to formulas and may use adding or calculating machine to complete computation.
• Prepares required forms to enter data into a computerized system and uses codes to denote the accounts affected by the transaction including such items as appropriation, project, and various other subdivisions in the account structure.
• Serves as a working leader assigning work, checking computations, and training new employees with routine problems. Prepares and sends out routine letters requesting data omitted from records.
• Prepares routine reports.
• Maintains files of accounting/statistical data and reports.
• Reviews, checks, and certifies reports, applications, and other documents for correctness and answers nonroutine and routine inquiries of limited complexity and receives, reviews, and adjusts complaints.
• Assists with the training of new clerical employees.
• Gives suitable assignments, instructions, advise, and guidance to other employees.
• Composes replies to routine correspondence.
• Occasionally supervises a designated phase of the clerical activity of the unit.
• Reviews various commitment and obligation documents.
• Examines each document to ensure completeness of data, accuracy of computation, appropriateness of monetary data, and validity of accounting classification.
• Contacts individual submitting document to resolve questions on data submitted.
• Establishes and maintains control sheet to prevent over obligation of funds.
• Receives, reviews for correct data, and processes accounts payable or accrued expenditure transactions, liquidates outstanding obligations, and computes and prepares adjustment vouchers for changes in data.
• Receives, reviews for correct data, and processes collection vouchers and liquidates accounts receivable.
• Computes and prepares adjustment vouchers for changes in data.
• Maintains liaison with various operating units to ensure that time limitations are met for discounts and partial payments.
• Maintains manual record of quarterly and annual allotments authorized and issued to operating units.
• Prepares documents for machine processing by assigning appropriate accounting transaction codes to documents to reflect the activity listed and forwards to data processing for data entry action and assures that accounting documents processed are included in the appropriate accounting period.
• Establishes orders received, earned reimbursement, and charges for supplies and services rendered which resulted in accounts receivable and codes all documents for input to the computerized ledgers; maintains hard copy of accounts receivable summary sheet by appropriation; and initiates correspondence or telephonic communications on delinquent accounts receivable.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

One (1) year of experience in the operation of a mainframe/departmental sized computer console in a computer room. (Experience in the operation of a personal computer or LAN sytem will not be accepted.)

One (1) year of experience in the preparation, maintenance, and/or review and verification of financial records.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of office procedures and functions.
• Knowledge of digital computer equipment capabilities and functions.
• Knowledge of the operation of a computer and related peripheral equipment.
• Ability to analyze data.
• Ability to reason logically and to draw sound conclusions in recommending courses of action.
• Ability to review and comprehend agency programs, processes, and methods.
• Ability to utilize accepted data processing procedures, methods, and techniques.
• Ability to work harmoniously with staff members and others.
• Ability to prepare clear, concise, and accurate reports.
• Ability to operate the control console of a digital computer system.
• Ability to read, interpret, and correctly respond to information in the form in which it is transmitted through the computer system.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: 98/G98- CGS 4/8/99
• This job specification is for state and local government use.
• SENIOR ACCOUNT CLERK
• Knowledge of accounting clerical methods, forms, and techniques.
• Knowledge of office practices and procedures relating to the processing and recording of financial transactions and accounting information, accounting codes, classification, and terminology pertinent to the clerical maintenance operations, and of basic arithmetic functions.
• Ability to understand transactions in terms of accounting codes and classifications.
• Ability to understand the relationships among accounting records and documents.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to perform routine and repetitive tasks, compare numerical and verbal data, and select appropriate information for forms.
• Ability to add, subtract, multiply, divide, and find averages and percentages.
• Ability to apply arithmetic principles and to correct computation errors.
• Ability to acquire an understanding of numerical record keeping and data gathering and other clerical procedures used in a specific establishment.
• Ability to perform work requiring constant and close attention to clerical and numerical detail.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: LG-@ CAH 8/8/96
• This job specification is for local government use only.
• TITLE CODE FOR DUAL TITLE: LG -
• This job specification is for local government use only.

Note

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Satisfactory completion of a course of study in computer operations at an accredited college, university, technical, or vocational school may be substituted for one (1) year of work experience. (Training in the operation of a personal computer will not be accepted).

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.