PROPERTY CLERK/KEYBOARDING CLERK 1

Definition

Under direction, is responsible for the collection, recording, and safe storage of property and other valuables consigned or confiscated by the police department or other law enforcement agency; does other related duties as required.

Under close supervision, performs routine, repetitive clerical work involving the processing of documents in a variety of functions; formats and key enters/types correspondence, documents, reports, charts and other materials on a computer console, typewriter, or other key entry device used by the agency; does other related duties as required.

Examples of work

• Receives, categorizes, stores and maintains custody of a wide variety of evidence, property, weapons and other items in accordance with applicable local, state and federal laws and regulations.
• Tags and records all evidence and property.
• Prepares records of articles and valuables received including description of article, name of owner (if known), name of law enforcement officer from whom received, and reason for retention.
• Prepares a list of letters to notify owners for pickup of property or evidence items; maintains suspense file for outdated notification letters.
• Releases property or evidence to their owners on receipt of appropriate authorization.
• Notifies persons from whom property has been confiscated as evidence that they may recover their possessions when they are no longer needed.
• Prepares list of articles or evidence required by law to be destroyed and sends same for destruction on proper authorization.
• Receives property and valuables of deceased individuals which have not been claimed by heirs.
• Releases property only on receipt of official discharge documents.
• May testify in court regarding receipt of evidence.
• May place advertisements in local papers asking that lost property be claimed.
• Lifts and carries a variety of property, evidence and other items.
• May drive a motor vehicle to various locations to pick up evidence and bring it back to the property room.
• Maintains essential records and files.
• Will be required to learn how to utilize various types of electronic and/or manual recording information systems used by the agency, office or related unit.
• Key enters or types documents from handwritten draft into draft or final form, according to prescribed formats, by transferring information onto letters, reports, schedules, and itinerary.
• Key enters or types addresses on envelops, or information on forms, form letters, or other form-type documents.
• Edits, proofreads and performs spelling or grammar checks to ensure typographical accuracy.
• Key enters or types technical, scientific, financial, statistical, and other statements, reports, certificates, correspondence, memoranda, payrolls, vouchers, purchase orders, charts, forms, tabulations, bills, warrants, contracts, specifications, case records, manuscripts, and legal documents from copy, records, tapes, or other recording equipment.
• Utilizes printers and printing software to produce final documents; may make use of software packages such as standard word processing, spreadsheet, electronic mail (e-mail), desktop publishing and integrated software packages as required.
• Receives, screens, reviews and verifies documents.
• Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
• Opens, time stamps, sorts, numbers, and distributes mail.
• Maintains prepared mailing lists.
• Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.
• May wrap packages for shipment by mail or express.
• Assembles materials for distribution.
• Hand stamps letters, papers, and other documents.
• Fills in and checks form letters, circulars, and forms as directed.
• Compiles information and/or numerical data.
• Provides general, routine information in person or over the telephone; refers complicated or non-routine inquiries to appropriate staff.
• May assist in requisitioning, storing, and distributing office supplies.
• Schedules administrative proceedings as required; may process requests for scheduling changes.
• Operates various types of office and mail processing machines such as a keyboard equipment, typewriter, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing print ribbons.
• Key enters or types simple or routine reports and/or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
• Maintains records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

One (1) year of clerical experience involving the receipt, recording, storage and release of property, evidence, supplies or equipment.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of work involving the obtaining, recording, safeguarding and issuing of varied types of equipment, materials, and supplies.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to learn to utilize various types of electronic and/or manual recording information systems used by the agency, office or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODE: 10/25/2019
• This job specification is for local government use only.
• <b>KEYBOARDING CLERK 1</b>
• Knowledge of office routines, equipment, and practices after a period of training.
• Ability to operate an alphanumeric keyboard or typewriter with speed and accuracy, to produce documents such as letters, memos, reports, charts, forms and other materials.
• Ability to format, use, and prepare forms, charts and other documents.
• Ability to proofread documents and correct errors.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to comprehend established office routines and department regulations.
• Ability to organize assigned clerical work and develop effective work methods.
• Ability to make simple arithmetic calculations and tabulations.
• Ability to perform tasks accurately within prescribed time frames.
• Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.
• Ability to operate and perform routine maintenance on office machines and other equipment.
• Ability to maintain records and files.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODE: 3/26/2011
• This job specification is for local government use only.
• DUAL TITLE CODE: <b></b>

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

<b>NOTE: Appointments may be made to positions requiring bilingual skills.

Bilingual in Spanish and English. SPECIAL SKILL</b> Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position.

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Keyboarding clerks typically spend a majority of their work time (more than 50%) typing or operating keyboard equipment. Speed and accuracy are essential for all keyboarding positions.

Appointments may be made to positions requiring bilingual skills.

- Bilingual in Spanish and English SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position.

- Bilingual in Vietnamese and English SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Vietnamese and English sufficiently to perform the duties of this position.

Applicants will be required to demonstrate proficiency in keyboarding or typing.