ASSISTANT MATERIAL MANAGEMENT COORDINATOR

Code: 06366 Local Non-Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, assists in the management and control of goods, services, and equipment and conducts studies and analyses of the cost, value, product utilization, storage, and distribution of equipment and supplies in order to contain or reduce operational costs to the organization; does related work as required.

Examples of work

Assists the Material Management Coordinator in the following duties: Analyses internal requisitions or initiates surveys to determine the need for and the utilization of supplies, equipment, or material. Determines if applicable substitutes, which may be utilized for less cost, without significantly affecting quality. Reviews costs of material, supplies, and equipment to ensure their purchase is within the agency's budget. Initiates procurement of equipment, supplies, and services through the Purchasing Agent. Prepares or recommends product specifications. Oversees receipt and inventory of material ordered. Ensures ordering of supplies for adequate periods of time to alleviate unnecessary storage and spoilage. Develops policies and procedures to ensure proper product supply, distribution and utilization. Evaluates products and services for quality and cost effectiveness. Coordinates the storage and distribution of goods and services. May be assigned as a supervisor over operating sections or units within the agency for economics of operation in designated areas and evaluates the performance of supervisory personnel. Ensures that equipment and supplies are available to user personnel. Develops policies and procedures for processing and reprocessing reusable supplies and material. Informs administration and management personnel and other appropriate parties of changes in equipment, products, and supply methods. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of the methods and procedures for acquisition, product utilization, inventory control, storage, distribution and disposition of goods, services, and equipment. Knowledge of cost analyses and quality control techniques. Knowledge of the proper form, content, and preparation of purchase specifications. Knowledge of sources and availability of services and supplies, distribution patterns, and pricing techniques and structures, and effects these factors have on contract and procurement process. Knowledge of the interrelations involved in acquisition, storage, distribution, utilization and disposal of goods, services and equipment. Ability to analyze, evaluate, develop, advise and promote improvements in supply programs, policies, plans, methods, and procedures, systems or techniques. Ability to plan, develop, install, and administer supply programs and procedures, for the utilization, distribution, and disposal of goods, services, and equipment. Ability to conduct surveys and studies of supply operations to determine proper application of improved supply methods and techniques. Ability to provide technical assistance to agency personnel. Ability to develop, install, and advise on financial and other management control programs for supply operations. Ability to develop, revise, and maintain systems for inventory and financial management of supplies. Ability to manage, regulate, and coordinate control of supplies, equipment, and other materials from acquisition and distribution through consumption, retention or disposal. Ability to develop programs, policies, and procedures. Ability to control distribution or redistribution of stock within the supply system. Ability to initiate action to dispose of unneeded items. Ability to manage the physical storage and distribution of material. Ability to evaluate alternative methods of solving a problem and to foresee alternative course of actions. Ability to apply cost analysis and quality control methods and techniques in initiating the purchase of supplies, equipment, and services. Ability to prepare purchase specifications. Ability to conduct research work to determine cost of similar products, interchangeably, and alternatives without affect on quality. Ability to plan, organize and coordinate the purchase requisition activities of an agency. Ability to supervise staff. Ability to analyze and utilize storage space for maximum use. Ability to prepare reports and correspondence. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: LG - MCK 9/10/02 This job specification is for local government use only.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience involving the acquisition, inventory control, distribution, and disposition of goods, and equipment; the purchasing of supplies, services, and/or equipment through formally advertised bid and/or negotiated procurement procedures with suppliers, for an industrial or commercial establishment or government or health care organization. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.