DATA PROCESSING COORDINATOR/ SENIOR ACCOUNTING PROCEDURES ANALYST

Code: 06719 Local Non-Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, supervises data processing operations and staff involved therein, and acts as technical consultant and advisor to users of data processing services; does other related duties as required. Under direction of the Chief Accounting Procedures Analyst or other supervisor, performs the more difficult and responsible technical work involved in reviewing the accounting systems and procedures of an agency, department, or jurisdiction and in making recommendations for the improvement of these procedures and systems; takes the lead over Accounting Procedures Analysts; does other related duties as required.

Examples of work

Prepares and updates goals and objectives for the agency or jurisdiction, oversees and evaluates progress toward attainment of goals and objectives, and performs the following functions at the general direction of the supervisor to more efficiently meet responsibilities in these functions. Conducts feasibility studies requiring detailed analysis of existing functions and preparation of cost estimates to determine advisability of adopting data processing programs. Makes studies to determine adequacy of data processing staff, and prepares recommendations for training, reassignment, or other personnel action. Prepares recommendations regarding requests for funds needed to implement desired new installations and/or revision of existing equipment. Prepares schedules outlining essential steps to be taken in the installation and/or conversion to a new data processing system. Appraises adequacy and efficiency of current data processing systems and assists in developing the organizational structure and methods required for the performance of existing, new, and/or expanded functions, analyzes operational problems, and develops courses of action for more effective utilization of staff and equipment. Acts responsibly in ensuring that the revolving fund for which the bureau is financed is properly maintained. Participates in such studies as may directly or indirectly involve methods, procedures, and systems, especially as they relate to the need for or operation of data processing equipment. Plans, organizes, and directs data processing operations and services including development and establishment of methods and systems related to a centralized computer operation. Assigns, instructs, and supervises clerical, technical, and professional employees. Makes and executes plans for effective utilization of available funds, personnel, equipment, materials, and supplies. Plans, organizes, and directs implementation and operation of data base/data communication systems to facilitate effectiveness of information systems. May assist in the preparation of long-range plans including forecasts for personnel, space, equipment, software, and training requirements. Prepares clear, sound, accurate, and informative statistical, financial, and other factual reports based on surveys, investigations, and studies containing findings, conclusions, and recommendations. Maintains managerial and technical skill to properly direct and supervise staff in all facets of data processing. Maintains essential records and files. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Reviews current accounting systems and procedures and analyzes and evaluates their effectiveness. Reviews adequacy of accounting control. Develops improved office procedures. Prepares comprehensive reports and recommendations. Counsels departmental employees as to the techniques involved in the implementation of new and/or revised accounting procedures. Makes comprehensive studies of other organizational and administrative operations as they pertain to accounting procedures. Reviews current revenue collection methods for adequacy. Studies forms for standardization, improvement, and elimination of unnecessary parts. Confers with forms analyst in order to devise new forms. Conducts research studies into fiscal record control techniques employed by other municipalities, public utilities, and other large-scale organizations and adopts these techniques in the development of improved accounting systems and procedures. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of electronic data processing equipment and their selection and application. Knowledge of procedures and techniques involved in making estimates and analyses of the capacity of existing data processing equipment installations and of the degree of utilization made thereof. Knowledge of factors to be considered in predicting the effect of changes in or addition to existing machine installations. Knowledge of the preparation of charts, programs, and instructions to implement, illustrate, and explain data processing procedures and programs. Ability to develop and make presentations to all levels of government officials up to and including department directors. Ability to analyze extensive data pertaining to data processing equipment and prepare recommendations for new equipment and/or changes or revisions to existing installations. Ability to analyze data processing problems, carry out feasibility studies, and prepare formal recommendations concerning advisability of processing programs, and adequacy of present staff. Ability to prepare schedules for the installation of and/or conversion of electronic data processing systems. Ability to survey and appraise operating efficiency and capacity of existing data processing systems and to develop courses of action designed for the effective utilization of existing facilities and staff. Ability to assign, instruct, and supervise employees. Ability to make studies of special procedural difficulties and operating problems and devise solutions thereof. Ability to plan, organize, and direct the operation and services of data processing facilities. Ability to develop methods and systems for centralized computer operations. Ability to prepare cost estimates. Ability to prepare clear, sound, accurate, and informative statistical, financial, and other factual reports containing findings, conclusions, and recommendations. Ability to maintain essential records and files. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of the position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligibleif they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: LG - CAH/hw 6/30/97 This job specification is for local government use only. SENIOR ACCOUNTING PROCEDURES ANALYST Knowledge of the principles and procedures used in the development and installation of accounting systems. Knowledge of the specialty systems used in such fields as machine accounting, forms control, records management, work measurement and simplification, and their application to accounting functions. Knowledge of the standards, approaches, and methods of modern management and their application to management problems in the accounting field. Knowledge of governmental accounting. Knowledge of the principles, practices, and procedures for analyzing and evaluating accounting procedures and systems. Ability to develop and install standard and special accounting methods, procedures, forms, and records. Ability to analyze and comprehend difficult organizational and procedural problems and to make cogent recommendations as they pertain to fiscal administration. Ability to prepare and interpret financial reports. Ability to edit, organize, and present, oral and written reports containing findings and recommendations. Ability to establish and maintain effective working relationships with associates and to take the lead over subordinate analysts. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: LG-@ CAH 1/14/99 This job specification is for local government use only. TITLE CODE FOR DUAL TITLE: LG -

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Six (6) years of professional experience in either of the following: the writing of computer programs, in the design and implementation of systems for electronic data processing applications, in the operation of a computer and/or related eletronic peripheral equipment, in data processing and control work, in the review, analysis, and evaluation of budget, organization, and administrative practices and the recommendation of approved methods of operation, or in the analysis and evaluation of operating programs and interrelationships among such programs. OR Possession of a bachelor's degree from an accredited college or university; and two (2) years in either of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions. The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Seven (7) years of professional accounting or auditing experience including or supplemented by twenty-one (21) credits in professional accounting subjects, one (1) year of which shall have been in the development and analysis of accounting methods and procedures. OR Possession of a bachelor's degree from an accredited college or university including or supplemented by twenty-one (21) credits in professional accounting subjects; and three (3) years of the above-mentioned professional experience, one (1) year of which shall have been in the development and analysis of accounting methods and procedures. OR Possession of a valid certificate as a Registered Municipal Accountant or Certified Public Accountant issued by the New Jersey State Board of Certified Public Accountants or as a Certified Municipal Finance Officer issued by the New Jersey Department of Community Affairs, Division of Local Government Services; and three (3) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.