KEYBOARDING CLERK 2/PUBLIC WORKS INSPECTOR

Code: 06828 Local Non-Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under limited supervision, performs moderately complex and non-routine clerical work involving the processing of documents in a variety of functions; performs moderately complex and non-routine clerical work requiring the utilization of keyboarding or typing skills; formats and key enters/types correspondence, documents, reports, charts and other materials on a computer console, typewriter, or other key entry device used by the agency; may provide guidance and assistance to staff; does other related duties as required.

Under direction, makes field inspections of a variety of public works construction projects to ensure compliance with plans, specifications, and standards of workmanship; does other related duties as required.

Examples of work

• Key enters or types documents from handwritten draft into draft or final form according to prescribed formats by transferring information onto letters, reports, schedules, and itinerary.
• Key enters or types addresses on envelops, or information on forms, form letters, or other form-type documents.
• Edits, proofreads and performs spelling or grammar checks to ensure typographical accuracy.
• Key enters or types technical, scientific, financial, statistical, and other statements, reports, certificates, correspondence, memoranda, payrolls, vouchers, purchase orders, charts, forms, tabulations, bills, warrants, contracts, specifications, case records, manuscripts, and legal documents from copy, records, tapes, or other recording equipment.
• Provides guidance and assistance to staff.
• Utilizes printers and printing software to produce final documents; may make use of software packages such as standard word processing, spreadsheet, electronic mail (e-mail), desktop publishing and integrated software packages as required.
• Operates a magnetic tape, card or other automatic typewriter.
• Receives, screens, reviews and verifies documents.
• Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a supervisor for resolution.
• Opens, time stamps, sorts, numbers, and distributes mail.
• Maintains prepared mailing lists.
• Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.
• May wrap packages for shipment by mail or express.
• Assembles materials for distribution.
• Hand stamps letters, papers, and other documents.
• Fills in and checks form letters, circulars, and forms as directed.
• Compiles information and/or numerical data.
• Provides information in person or over the telephone; escalates the more difficult inquiries to appropriate staff.
• May assist in requisitioning, storing, and distributing office supplies.
• Schedules administrative proceedings as required; may process requests for scheduling changes.
• Operates various types of office and mail processing machines such as a keyboard equipment, typewriter, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing print ribbons.
• When assigned to a school district, performs a variety of clerical, secretarial, and other administrative functions associated with the operation of a school or instructional program.
• Key enters or types simple or routine reports and/or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
• Maintains records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Inspects and oversees construction of bridges, buildings, dams, highways, and other types of public works construction work to ensure that procedures and materials comply with plans and specifications.
• Measures distances to verify accuracy of dimensions of structural installations and layouts.
• May verify levels, alignment, and elevation of installations using surveyor's level and transit.
• Observes work in progress to ensure that procedures followed and materials used conform to specifications.
• Prepares samples of unapproved materials for laboratory testing.
• Examines workmanship of finished installations for conformity to standard and approves installation.
• Interprets blueprints and specifications for contractor and discusses deviations from specified construction procedures to ensure compliance with regulations governing construction.
• Records quantities of materials received or used during specified periods.
• Maintains daily log of construction and inspection activities and compares progress reports.
• Computes monthly estimates of work completed and approves payment for contractors.
• Prepares sketches of construction installations that deviate from blueprints and reports such changes for incorporation on master blueprints.
• Makes field inspections of all outside utilities construction work such as curbs, roads, water lines, sanitary sewer lines, sidewalks, and storm drains and appurtenances thereto and checks the quality and amount of work done.
• Inspects slope cuts as to grading and alignment.
• Prepares daily activity reports and compiles same.
• Investigates complaints received regarding public works construction activities and recommends appropriate remedial action.
• May issue permits relating to street openings and sewer connections and may collect fees for issuance of such permits.
• Prepares reports containing findings, conclusions, and recommendations.
• Maintains records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

One (1) year of clerical experience operating an alphanumeric keyboard or typewriter to produce documents such as letters, memos, reports, charts, forms and other materials.

One (1) year of experience in the construction or installation of roads, water mains, sewer lines, or similar public works construction activities involving the reading and interpretation of blueprints, plans, specifications, and engineering drawings or surveying techniques directly related to public works construction.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

• Knowledge of office routines, equipment, and practices.
• Ability to operate an alphanumeric keyboard or typewriter with speed and accuracy to produce documents such as letters, memos, reports, charts, forms and other materials.
• Ability to format, use, and prepare forms, charts and other documents.
• Ability to proofread documents and correct errors.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to provide guidance and assistance to staff.
• Ability to comprehend established office routines and department regulations.
• Ability to organize assigned clerical work and develop effective work methods.
• Ability to make simple arithmetic calculations and tabulations.
• Ability to perform tasks accurately within prescribed time frames.
• Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.
• Ability to operate and perform routine maintenance on office machines and other equipment.
• Ability to maintain records and files.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODE @ MER 3/26/2011
• <b> PUBLIC WORKS INSPECTOR</b>
• Knowledge of practices and procedures used in construction, maintenance, and repair of streets, sewers, water installations, sanitation, and other public works facilities.
• Knowledge of safety requirements and practices in public works construction.
• Knowledge of public works inspection practices and procedures.
• Ability to read and interpret engineering plans and specifications.
• Ability to inspect materials, workmanship, and construction and installation of various public works facilities.
• Ability to apply good judgment in an inspection situation.
• Ability to handle complaints tactfully and promptly.
• Ability to maintain records and files.
• Ability to communicate effectively with contractors.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to learn quickly from oral and written explanations and from demonstrations.
• Ability to apply local ordinances, resolutions, and codes relating to public works to specific cases.
• Ability to note and correctly appraise significant facts and conditions in making inspections.
• Ability to observe prescribed inspection procedures.
• Ability to prepare reports.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: LG - RKR/cah 11/15/96
• This job specification is for local government use only.
• DUAL TITLE CODE:

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Keyboarding clerks typically spend a majority of their work time (more than 50%) typing or operating keyboard equipment. Speed and accuracy are essential for all keyboarding positions.

Successful completion of a clerical training program with a minimum of 700 clerical training hours or 30 semester hour credits in secretarial science from an accredited college or university may be substituted for the experience requirement indicated above. Coursework must include keyboarding/typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.

Applicants will be required to demonstrate proficiency in keyboarding or typing.

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.