ASSISTANT BUSINESS ADMINISTRATOR / ASSISTANT PLANNER
Assistant Business Administrator / Assistant Planner is a New Jersey state civil service title.
You can qualify with a master's degree or, if you do not have one, by piling up more experience instead.
How to apply
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Assists the Business Administrator in the administration of municipal affairs, and in integrating and coordinating activities of the various departments; does related work as required. Under the direction of a Supervising Planner or other supervisor in a state or local government agency, assists in the development of land use plans for municipal, county, regional, and metropolitan land areas or portions thereof; does other related duties as required.
Examples of work
Assists the Business Administrator in the preparation and review of the budget. Assists the Business Administrator in installing modern management methods and systems for all departments. Acts for and in place of the Business Administrator in his absence and performs such other functions, powers, and duties as may be assigned by the Business Administrator. Assists the Business Administrator in advising the local governing body on matters of policy. Assists the Business Administrator in editing and compiling public information releases. Assists the Business Administrator in advising the governing body on all problems of personnel and administrative organization. Prepares comprehensive reports, and supervises the establishment and maintenance of suitable records and files. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Conducts preliminary analysis and prepares reports on planning matters. Conducts surveys in an area and gathers information on the residents. Reviews, analyses, interprets and transposes statistical data of various complexities into forms useful in the development and preparation of tables, charts, maps and factual reports. Prepares maps representing existing and proposed land use and other data for submission or presentation to state, municipality, or county. Designs and prepares charts representing economic conditions. Gathers, reviews, and analyzes land use planning data. Assists with the work involved in developing local, regional, and state wide planning projects which involve the consideration of highway systems, railroads, airport facilities, industrial and residential areas, water supplies, sewage systems, and population concentrations. May assist in designing and drafting proposals and prepare graphic information. Assists in the coordination and administration of planning programs and activities. Establishes and maintains cooperative working relationships with agencies and other involved with the land use, planning activities of the unit. Maintains the essential records and files. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointees will be required to possess a driver's license valid in NJ only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position. Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the problems involved in the administration of municipal affairs, in the integration and coordination of departmental activities, and all phases of municipal business operation; of management principles, practices, methods and techniques, and of administrative processes. Ability to work effectively and harmoniously with members of the governing body and other municipal officials. Ability to make plans for the effective utilization of available funds, personnel, equipment, materials, and supplies for a diversified working force. Ability to provide heads of departments and others with needed advise and assistance when difficult problems arise. Ability to see that proper operational procedures are followed and that desired municipal objectives are achieved. Ability to prepare and supervise the preparation of correspondence and budgets and to supervise their execution. Ability to supervise business operations including financial and personnel records and paper work, the purchase, receipt, storing, and issuing of equipment, materials, and supplies and the collection, analysis and interpretation of data as to collections, expenditures, budgets, stores, and other operational procedures. Ability to supervise the budgeting of funds to departments within the municipality and the maintenance of records showing the expenditure of funds by the departments. Ability to see that proper relations are established and maintained among the personnel of the various departments and with the general public. Ability to prepare and supervise the preparation of clear, sound, accurate, and informative reports containing findings, conclusions, and recommendations. Ability to supervise the establishment and maintenance of extensive records and files. Ability to plan, organize, and coordinate work in situations where numerous diverse demands are involved. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODE: 9/14/1993 ASSISTANT PLANNER Knowledge of concepts, principles, and techniques of land use planning. Knowledge of the problems involved in planning work. Knowledge of the planning problems presented by population densities, shifts in population, and the attendant demands for utility services of all kinds and other community services. Knowledge of the principles and techniques used to prepare maps. Ability to gather and analyze data. Ability to analyze and interpret drafting, designing and planning problems, organize assigned work and develop effective work methods. Ability to comprehend, analyze, and interpret basic laws and regulations. Ability to prepare maps, charts, graphs and plans. Ability to establish and maintain cooperative relationships with those involved in the work of the unit. Ability to identify and define planning goals and objectives. Ability to prepare correspondence. Ability to prepare clear, technically sound, accurate, and informative planning reports, studies, and surveys containing findings, conclusions, and recommendations. Ability to maintain records, reports, maps, plans, and files. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODE: 2/17/2018 DUAL TITLE CODE:
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional management experience which shall have involved all of the following management functions: (1) Setting program or organizational goals and objectives, (2) establishing organizational structure or determining the need for and developing plans for organizational changes, (3) setting policy for the organization or program managed by establishing program emphasis and priorities and developing operating and procedural guidelines, and (4) directing the work of the organization or program through subordinate levels of supervision. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional managment experience. OR Possession of a master's degree from an accredited college or university with a major course of study in human services administration, business administration, public administration, industrial management, industrial engineering, management science, or in a program related to the organization, operation, administration, and control of private or public organizations; and three (3) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions. The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Five (5) years of professional experience in municipal, county, regional, or state planning; including or supplemented by twenty-one (21) semester hour credits in professional planning subjects such as the principles or land use planning, history of city planning, planning project design, and planning law and administration. OR Possession of a bachelor's degree from an accredited college or university including or supplemented by twenty-one (21) semester hour credits in professional planning subjects such as the principles of land use planning, history of city planning, planning project design, and planning law and administration; and one (1) year of the above-mentioned professional experience. OR Possession of a master's degree in planning from an accredited college or university. OR Possession of a current and valid license as a Professional Planner in New Jersey issued by the New Jersey Board of Professional Planners; and one (1) year of the above-mentioned professional experience. OR Possession of a current and valid credential as a Certified Planner issued by the American Institute of Certified Planners (AICP); and one (1) year of the above-mentioned professional experience. "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.