MANAGEMENT SPECIALIST/SUPERVISING LIBRARY ASSISTANT

Code: 07323 Local Non-Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, assists the principal executive or administrative officer in the performance of managerial duties; does related work as required. Under general direction and in a supervisory capacity over a small staff of employees, performs technical and/or paraprofessional duties in one or more of the functional areas of librarianship; does other related duties as required.

Examples of work

Reviews programs and activities and evaluates administration, objectives, efficiency, effectiveness, and suitability to current conditions, costs, and accomplishments. Plans, organizes, and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates. Appraises adequacy and efficiency of operating systems. Analyzes and resolves problems. Compiles and interprets data. Assists in the installation of administrative improvements including work systems, organizational changes, and program procedures. Meets with the public. Prepares reports and correspondence. Assists the principal executive or administrative officer in the performance of varied functions which may include policy planning, budget preparation, finance administration, personnel, management, job training, systems operations, public relations, purchasing, and administrative research. Investigates complaints and refers to the appropriate agency for remedial action. Assists in coordinating the work of various units. Monitors compliance with directives of the principal executive or administrative officer. Obtains, directs, and administers federal, state, local, and private financial aid grants, contracts, and awards. Speaks before various civic and community organizations and groups. Maintains inventory of equipment and supplies. Assists in preparing ordinances or resolutions. Assists in the implementation of programs and plans enacted by the governing body. Studies management methods to improve workflow, simplify reporting procedures, or institute cost reductions. Analyzes, establishes or revises existing procedures. Coordinates collection and preparation of operating reports. Interviews prospective employees. Conducts orientation of new employees and plans training programs. Will be required to learn how to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units. Issues and controls subordinates' work assignments and schedules. Supervises and provides guidance, instruction, and training to employees. Supervises and coordinates activities of a library unit or section such as circulation desk, periodical section, shelving of library material, microfilm section, book processing section, or inter-loan section. Supervises and processes interlibrary loan requests by filling those received and requesting materials from other libraries. Supervises and conducts established library programs such as story hours, preschool and school programs, programs for senior citizens, etc. Answers patrons' more complex inquiries regarding general reference and information topics, use of online resources, and utilization of library material and equipment. Supervises, determines, and prepares content and arrangement of library material for displays, exhibits, and special library programs. Supervises the checking of library email and keeps current with library news, announcements, programs, initiatives, etc. Under the direction and oversight of a Librarian, continually reviews library material and discards obsolete books, films, periodicals, etc. Supervises the charging and discharging of library material to users. Supervises the computation and collection of fines; makes change and inspects books and other library material and equipment for damage; performs basic repairs of audio-visual and other library equipment and accessories. Reviews library membership applications for completeness as to name, address, and similar personal identification and records changes of such information. Lists overdue library material and completes overdue notices for notifying patrons. Supervises and compiles numerical reports on circulations, accessions, or other aspects of library operations. Supervises and files or shelves material using the Dewey Decimal Classification System and alphabetical filing systems beyond the initial letter of a word. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Three (3) years of library experience demonstrating a practical knowledge of library functions, services, terminology, techniques, procedures, and standard tools (card catalog, microfilm, shelving, circulation systems, etc.), six (6) months of which must have been in a lead role over lower-level employees.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of administrative practices. Knowledge of the methods used to gather and analyze information. Ability to establish and maintain cooperative working relationships with those interested or involved in the work of the unit. Ability to review and evaluate programs and procedures. Ability to plan, organize, and coordinate activities of diversified units. Ability to interpret laws, rules and regulations and apply them to specific situations. Ability to evaluate and revise office systems and procedures. Ability to compile and interpret data. Ability to analyze and resolve problems. Ability to prepare correspondence and informative reports. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: LG - MCK 4/16/02 This job specification is for local government use only. SUPERVISING LIBRARY ASSISTANT Knowledge of functions and services provided by a public library. Knowledge of library classification and filing systems. Knowledge of basic arithmetic operations using whole numbers. Knowledge of standard library reference tools. Knowledge of the Dewey Decimal Classification System but does not have to memorize what each numerical classification represents. Knowledge (paraprofessional) of typical library departments, functions, and services provided to the public. Ability to communicate effectively and courteously with staff and the public. Ability to perform extensive alphabetical filing beyond the initial letter of a word. Ability to perform numerical filing beyond the initial digit of a sequence of figures. Ability to provide guidance, assignments, and instructions to subordinate staff. Ability to maintain essential records and files. Ability to work cooperatively with library associates, patrons, and others. Ability to perform technical library work. Ability to coordinate technical library activities. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODE: 3/08/2025 This job specification is for local government use only. DUAL TITLE CODE

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Six (6) years of professional experience in the review, analysis, and evaluation of budget, organization, and administrative practices and recommending improved methods, and/or administrative experience in varied phases of business, industrial, or government involving the organization, direction, planning, coordination, or control of programs or activities. OR Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned relevant professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions. The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. NOTE: Appointments may be made to positions requiring bilingual skills. - Bilingual in Spanish and English SPECIAL SKILL: Applicants must be able to read, write, speak, understand, and communicate in Spanish and English sufficiently to perform the duties of this position. Successful completion of a two (2) year library technician course at an accredited college or university may be substituted for two (2) years of the non-leadership experience.