HOSPITAL ADMINISTRATOR

Code: 07433 Local Unclassified

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Examples of work

• Is responsible for the operation of the hospital, for the application and implementation of established policies, and for liaison among the governing authority, the medical staff, and the departments of the hospital.
• Organizes the functions of the hospital through appropriate departmentalization and the delegation of duties.
• Establishes formal means of accountability from those to whom he has assigned duties. Regularly schedules inter-departmental and departmental meeting, where appropriate, to maintain liaison between the medical staff and other departments. Names appropriate departmental representatives to the multi-disciplinary committee of the hospital.
• Prepares reports for, and attends meetings with the governing authority regarding the total activities of the institution as well as governmental developments, which affect health care. Provides for personnel policies and practices that adequately support sound patient care and maintain accurate and complete personnel records,
• Reviews and acts upon the reports of authorized inspecting agencies.
• Implements the control and effective utilization of the physical and financial resources of the hospital. Employs a system of responsible accounting, including budget and internal controls.
• Reviews and evaluates existing policies, procedures, and work methods by means of periodic and special studies, and directs installation of improved work methods and procedures to ensure achievement of objectives of program.
• Coordinates and integrates functional phase of total hospital program.
• Develops standards and methods for measurement of hospital activities.
• Interprets and transmits policies to medical staff and personnel and ensures compliance with policies.
• Prepares yearly budget for control of expenditures, based upon past experience, knowledge of market trends, and other financial considerations.
• Prepares periodic reports concerning various phases of hospital operation and its financial condition.
• Meets with department heads to coordinate their activities and formulate program of hospital.
• Acts as liaison between medical staff and appointing authority and/or governing board in matters of professional care and treatment of patients.
• Determines that care of patients is of highest professional level and meets with standards prescribed by accrediting agencies.
• Provides for an administrative management organization, including budget and finance, personnel, purchase and supply, building and grounds maintenance, and housekeeping, and integrates these services with clinical phases of patient care.
• Meets with department heads to solve administrative problems, and may supervise directly one or more hospital departments.
• Coordinates activities of hospital staff to prevent overlapping or duplication of functions, responsibilities or supervision.
• Cooperates with other health, hospital, and social agencies in an effort to increase hospital services to community.
• Provides for general administrative services including mail, files, stenographic, messenger, transportation, reception, and information and operation of communication systems such as telephone switchboard, inter-communications, and teletype.
• Directs the establishment and maintenance of records and files.
• <b>REQUIREMENTS:
• EDUCATION AND EXPERIENCE</b>
• Possession of a master's degree in Hospital Administration or Health Care Administration or Public Health or Health Services Administration or Health Sciences or Business Administration or Public Administration plus five years of administrative experience in the management and supervision of various departments in a hospital or other health care facility.
• <b>OR</b>
• Graduation from a four-year course at an accredited college or university plus six years of administrative experience in the management and supervision of various departments in a hospital or other health care facility.

Note

Applicants who do not meet the above educational requirement may substitute additional administrative experience in the management and supervision of various departments in a hospital or other health care facility on a year for year basis.

<b>KNOWLEDGE</b>

Thorough knowledge of the fundamentals of hospital organization and administration, standards and regulations of hospitals, and the laws applicable to hospital operations.

<b>ABILITY</b>

Ability to read, write, speak, understand or communicate in English sufficiently to perform the duties of the position. Communication may include such forms as American Sign Language or braille.

Ability to accept responsibility for activities of the hospital where inefficiency may result in serious consequences to patients.

To identify problems and make decisions based on experience, judgment and established facts.

To meet and deal with a variety of people and to relate to them in a manner that will win their confidence and support.

To address large groups of people.

To use proper judgment involved in formulating policies and regulations, delegating responsibility, systematizing procedures, interpreting policies of appointing authority and/or governing board, and promoting favorable public relations.

To plan and analyze hospital activities and to select personnel.

To analyze and interpret financial reports, government funding requirements and regulations, statistics and related material.

To prepare suitable reports.

To direct the establishment and maintenance of records and files.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.