ASSISTANT SECRETARY BOARD OF EDUCATION
Assistant Secretary Board of Education is an unclassified local-government title, filled by appointment and outside the tenure protections that cover the competitive ranks.
What it takes is 5 years of relevant experience.
How to apply
This title is not filled by examination — agencies appoint directly.
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Assistant Secretary Board of Education is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Examples of work
- Prepares annual budget from data supplied by the various departments of the school system and from the past expenditures and income.
- Operates a fiscal control system to enforce budgeting limits on expenditures. Prepares monthly statements indicating current position of appropriations and accounts.
- Reviews receipt and disbursement estimates
- Confers with other officials on revisions of the budget.
- Supervises detailed bookkeeping and other procedures of the accounts.
- Prepares monthly and annual financial reports.
- Signs purchase orders, vouchers, payroll warrants, checks and other document) upon direction of the Secretary.
- Acts in Secretary's capacity during his absence.
- Attends all Board meetings, caucuses and committee meetings.
- Prepares and maintains necessary reports, memoranda, correspondence, records, and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
Education
Graduation from an accredited college or university with a major course of study in accounting, auditing, and/or business administration,
Experience
Five (5) years of varied experience in accounting or auditing work involving the design, installation and operation of extensive financial records, two (2) years of which of which shall have been in a supervisory capacity.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of accounting principles and techniques.
Knowledge of the laws, rules, and regulations covering the installation, operation and auditing of school system accounts showing revenues and disbursements.
Knowledge of the form, content and preparation of varied types of balance sheets and supporting schedules.
Knowledge of the preparation of the annual budget.
Knowledge of the precautions that need to be taken in examining financial records.
Knowledge of the procedures used in discovering errors and discrepancies.
Knowledge of the preparation of financial statements from extensive and involved financial data.
Knowledge of the preparation of accounting reports containing findings, conclusions and recommendations.
To analyze laws, rules and regulations relating to financial procedures and to apply them to specific cases.
To observe recognized accounting and auditing principles.
To work harmoniously with associates and others engaged in or concerned with school system financial and budgetary matters.
To give suitable assignments and instructions to groups and individuals and supervises their work.
To prepare and interpret financial statements and reports from involved and id extensive data.
To establish and maintain needed records and files.
Ability to learn to utilize various types of electronic and/or manual recording information systems used by the agency, office or related units.
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.