KEYBOARDING CLERK 1 MULTILINGUAL IN PORTUGUESE SPANISH AND ENGLISH

Definition

Under supervision types and performs routine, repetitive, clerical work of a varied nature; provides the above services to the general population as well as that portion of the population whose basic language is Portuguese and/or Spanish; does other related duties as required.

Examples of work

• (These examples of work are to be performed by utilizing Portuguese, Spanish, and English as required.)
• Types technical, scientific, financial, statistical, and other statements, reports, certificates, correspondence, memoranda, payrolls, vouchers, purchase orders, charts, forms, tabulations, bills, warrants, contracts, specifications, case records, manuscripts, and legal documents from copy, records, cylinders, tapes, Dictaphone, and/or Ediphone machine.
• Types master sheets for use in duplicating machines.
• Cuts stencils.
• Checks and compares finished copy.
• Composes and types simple correspondence.
• Prepares and keeps records.
• Addresses, stamps, and mails department correspondence.
• Operates numbering, time, stamping, and dating machines.
• Hand stamps letters, papers, and other documents, and sorts and files cards, letters, forms, and other documents.
• Fills in and checks form letters, circular letters, and forms.
• Gives information according to department regulations in person and by telephone.
• Answers the telephone and takes messages accurately.
• Maintains mailing lists.
• Assists in locating and compiling data for reports.
• Compiles and tabulates simple numerical data.
• Operates office machines and equipment including manual and electric typewriters, commonly used duplicating machines, and adding machines.
• Maintains essential records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

SPECIAL SKILL

Applicants must be able to read, write, speak, understand, and communicate in Portuguese, Spanish, and English sufficiently to perform the duties of this position.

Knowledge, skills and abilities

• Knowledge of office methods, practices, routines, and equipment.
• Ability to understand, remember, and carry out oral and written directions to learn quickly from oral and written explanations and from demonstrations.
• Ability to do typing from varied types of copy.
• Ability to use and care for office machines and equipment, manual and electric typewriters, duplicating machines, and adding machines.
• Ability to maintain records and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in Portuguese, Spanish, and English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.