ASSISTANT MUNICIPAL ADMINISTRATOR (TOWNSHIP/VILL AGE )
Career Family: ASSISTANT MUNICIPAL ADMINISTRATOR
Assistant Municipal Administrator (township/Vill Age ) is a New Jersey state civil service title.
It expects a bachelor's degree and 4 years of relevant experience.
How to apply
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See where to apply for this title →Why this title is unclassified
This specification cites 11A: 3-4, state unclassified service.
A title in the State unclassified service sits outside Title 11A unless a provision says otherwise. In practice that means no competitive examination to get the job, and none of the career service protections that come with it: no permanent status after a working test period, and no right of appeal to the Civil Service Commission from a removal. Appointment and removal rest with the appointing authority.
The rule that allocates a title to this service is N.J.A.C. 4A:3-1.3.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Assists the Municipal Administrator in the administration of municipal affairs, and in integrating and coordinating activities of the various departments; does related work as required.
Examples of work
- Assists the Municipal Administrator in the preparation and review of the budget.
- Assists the Municipal Administrator in installing modern management methods and systems for all departments.
- In the absence of the Municipal Administrator, shall have all the powers and perform all functions and duties of the Municipal Administrator.
- Assists the Municipal Administrator in advertising the local governing body on matters of policy.
- Assists the Municipal Administrator in editing and compiling public information releases.
- Assists the Municipal Administrator in advertising the governing body on all problems of personnel and administrative organization.
- Prepares comprehensive reports, and supervises the establishment and maintenance of suitable records and files.
- May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education
Possession of a Bachelor's degree from an accredited college or university.
Experience
Four (4) years of management experience which shall have involved all of the following management functions: (1) Setting program organizational goals and objectives, (2) establishing organizational structure or determining the need for and developing plans for organizational changes; (3) setting policy for the organization or program managed by establishing program emphasis and priorities and developing operating and procedural guidelines; and (4) directing the work of the organization or program through subordinate levels of supervision.
Knowledge, skills and abilities
- Knowledge of the problems involved in the administration of municipal affairs and in the integration and coordination of departmental activities.
- Knowledge of all phases of municipal business operation.
- Knowledge of management principles, practices, methods and techniques and of administrative processes.
- Ability to work effectively and harmoniously with members of the governing body and other municipal officials.
- Ability to make plans for the effective utilization of available funds, personnel, equipment, materials, and supplies for a diversified working force.
- Ability to provide heads of departments and others with advice and assistance when needed.
- Ability to see that proper operational procedures are followed and that desired municipal objectives are achieved.
- Ability to prepare and supervise the preparation and execution of correspondence and budgets.
- Ability to supervise business operations including financial and personnel records and paper work; the purchase, receipt, storage, and issuance of equipment, materials, and supplies; and the collection, analysis and interpretation of data as to collections, expenditures, budgets, stores, and other operational procedures.
- Ability to supervise the budgeting of funds to departments within the municipality and the maintenance of records showing the expenditures of funds by the departments.
- Ability to see that proper relations are established and maintained among the personnel of the various departments and with the general public.
- Ability to prepare and supervise the preparation of clear, sound, accurate, and informative reports containing findings, conclusions, and recommendations.
- Ability to supervise the establishment and maintenance of extensive records and files.
- Ability to plan, organize, and contribute work in situations where numerous diverse demands are involved.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
- CODES: JMR 8/31/93
- THIS SPECIFICATION IS FOR COUNTY AND MUNICIPAL GOVERNMENT USE ONLY.
Note
Applicants who do not meet the above education requirement may substitute additional work experience as described below on the basis of one (1) year of such experience for each (30) semester hours of credit they are lacking.
Possession of a Master's degree from an accredited college or university with a major course of study in human services administration, business administration, public administration, industrial management, industrial management, industrial engineering, management sciences or in a program related to the organization, operation, administration, and control of private or public organizations, may be substituted for one (1) year of the above experience.