NJ Civil Service Navigator

SECRETARIAL ASSISTANT, OUT-OF-STATE

Code: 24534 State Unclassified Range: X98 (FY2026)

Secretarial Assistant, Out-of-State is an unclassified role, so it is appointed at the discretion of the hiring authority and does not carry the usual exam-and-tenure track.

Eligibility comes down to 3 years of relevant experience. State payroll lists a single employee in the title, at Treasury.

How to apply

  • No exam
    This title is not filled by examination

    Non-competitive, unclassified, and Senior Executive Service titles are appointed directly by the hiring agency rather than through a civil service exam. Apply directly to the agency below.

  • Agency posting

    Department of the Treasury's employment page may require a click-through to see specific openings. Provisional appointment against a posted vacancy is how most people are actually hired into this kind of title.

Who employs this title

State payroll records show 1 person working under this title. The median actual salary is $84,150. The agencies employing the most are:

  • Treasury (1)

Counts from NJ YourMoney agency payroll. See statewide workforce analytics.

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.

Definition

Under direction of a managerial officer in the Division of Taxation, Department of the Treasury, performs varied secretarial and administrative work for a field audit group in an out-of- state location, requiring knowledge of department laws, regulations, policies, and procedures and frequent exercise of independent judgment; does other related duties as required.

Examples of work

  • Organizes assigned secretarial and administrative work, and develops effective work methods.
  • May assign and instruct individual employees and groups of employees engaged in clerical, stenographic, and filing duties, and supervises the performance of their work.
  • Reviews, sorts, and routes incoming correspondence, and personally prepares letters on routine matters which may not be reviewed or signed by the office manager.
  • Prepares other correspondence for review and signature of the office manager entailing a comprehensive knowledge of department programs, functions, procedures, and policies.
  • Obtains pertinent materials from the files and other sources and puts it into usable form for the review and use of the office manager, and prepares memoranda and summaries for the manager's use.
  • Acts to relieve the office manager of detail by providing information to those requesting it, including division personnel, the representatives of state, local, and other groups, organizations, and agencies, and to the general public in accord with department policy and interviews callers.
  • Maintains a schedule of appointments and daily engagement calendar of the office manager.
  • Prepares agenda of meetings and takes, transcribes, and puts into official form meeting minutes.
  • Makes the necessary arrangements for speaking engagements, committee meetings, and other activities.
  • Takes and transcribes minutes of informal hearings, conferences, and meetings.
  • Maintains mailing lists and makes required revisions thereto.
  • Prepares statistical and other reports.
  • Maintains confidential, personal, correspondence, and other files including a follow-up files.
  • Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Three (3) years of experience in secretarial and administrative clerical work.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

  • Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
  • Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
  • Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
  • CODES: 98/X98- CAH 6/7/97

Note

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Applicants may substitute a 2-year college level course in secretarial science for one (1) year of required experience.