DIRECTOR, DIVISION OF REVENUE

Code: 50040 State Unclassified Range: M98 (FY 2027)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Examples of work

• Directs the planning, organization, evaluation and administration of the operational programs, functional activities and support services of the Division.
• Directs the processing of all returns, payments and taxpayer account information relative to revenue received by the Division.
• Directs the collection, accounting and reporting of State revenues from taxes, licenses, registrations, certifications and other sources and the collection of delinquent non-tax receivables.
• Oversees the State's business formation/registration process, and applies advanced technologies to continually streamline the process.
• Develops plans for consolidating and streamlining related filing and payment functions via use of electronic technologies in a manner that provides for one-stop electronic self-service for businesses and taxpayers.
• Oversees large-scale electronic image processing/storage and data capture services for State agencies, and coordinates with other central staff agencies such as the Office of Management and Budget and Office of Information Technology in developing and administering State-wide policies pertaining to the use of automated records system technologies.
• Directs the control of policies and procedures governing revenue management.
• Directs specialized processing and collection services for State agencies, including but not limited to the Department of Environmental Protection, the Motor Vehicle Commission, the Department of the Treasury Division of Taxation, Department of Labor & Workforce Development, the Department of Corrections and the Department of Law & Public Safety.
• Directs the administration and control of State revenue management functions, including the processing of cash receipts and related data entry, and the proper accounting and reporting of revenue.
• Develops and directs the implementation of policy for the management of debt collection.
• Directs the development and implementation of non-traditional filing and payment methods by individuals and businesses, including electronic tax filing and payment systems.
• Directs the filing of estimated corporation business taxes, employer payroll taxes, sales and use taxes, employer monthly payments and quarterly report of wages paid.
• Acts as advisor to the State Treasurer regarding business services, image processing/storage, automated records systems, revenue management and related matters.
• Reviews and evaluates existing and proposed legislation affecting Division operations.
• Develops administrative regulations.
• Coordinates legal matters with the Attorney General's office.
• Maintains liaison with State and Federal agencies concerning operational revenue processing matters.
• Directs the administration and enforcement of laws, regulations and policies governing Division programs and activities.
• Is responsible for the administration of public records services for the State's business, legal and financial communities, including business entity filing, tax/employer registration, licensing, notary public commissioning, legal certifications, Uniform Commercial Code (UCC) filing/searching, trade name indexing, trade/service registration, legal name change filing, and other aligned business support and records management services.
• Directs the timely deposit of all revenues received.
• Directs the transaction audit of taxpayer accounts to ensure proper posting of individual and business tax returns to taxpayer accounts.
• Directs the deposit of all remittances and the recording of all revenue into the New Jersey Comprehensive Financial System (CFS).
• Directs the collection program for recovery of delinquent and other non-tax debt and maintains computerized subsidiary accounts receivable records.
• Directs the maintenance of business and individual tax registration information for those required by law to report and pay taxes in the State.
• Directs the provision of administrative and support services for the Division, including personnel, fiscal resources, mail services, technology services, internal audit and facilities management.
• Manages the internal audit functions of the Division.
• Prepares and directs the preparation of technical correspondence on the Division's policies.
• Manages the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
• Directs the maintenance of essential records, reports and files.
• Prepares and directs the preparation of clear, sound, accurate and informative reports on the Division's operations and related matters containing findings, analyses, conclusions and recommendations.
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.

Education

Graduation from an accredited college or university with a Bachelor's degree.

Experience

Eight (8) years of administrative experience in a State or Federal revenue collection and/or public records recording and management program, five (5) years of which shall have been in a supervisory capacity.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of budgetary processes and fiscal management practices.
• Knowledge of internal auditing methods and practices.
• Knowledge of administrative practices and procedures.
• Ability to acquire knowledge of the laws of the State of New Jersey regarding public records management, revenue collection and business/commercial filing requirements.
• Ability to acquire knowledge of rules, regulations, policies and procedures governing division functions, responsibilities, organization and operation.
• Ability to acquire knowledge of the operation of automated records, remittance and revenue management information systems.
• Ability to acquire knowledge of laws of the State of New Jersey regarding tax, employer, business filing and license administration.
• Ability to acquire knowledge of debt management policies, practices and procedures.
• Ability to acquire knowledge of receipts processing systems and methods.
• Ability to acquire knowledge of billing processes and collection of tax and non tax debt.
• Ability to acquire knowledge of revenue accounting processes.
• Ability to acquire knowledge of corporate, business and tax filings and recording, document retention requirements and licensing fees.
• Ability to direct the timely processing, deposit accounting and reconciliation of revenues received.
• Ability to develop and direct the implementation of revenue collection programs.
• Ability to develop new registration, filing and revenue collection strategies and evaluate methods to improve State government's performance and service levels.
• Ability to direct the monitoring and evaluation of privatized collection efforts on behalf of the State.
• Ability to act as the representative of the Division in contacts with the State Treasurer, the Governor and other officials.
• Ability to provide technical counsel and assistance on business registry, automated records system, and State revenue management matters.
• Ability to direct the development of new systems, procedures and o rganizational arrangements to improve program operations and service levels.
• Ability to formulate division policies and operating procedures.
• Ability to evaluate the effectiveness of Division operations.
• Ability to prepare and direct the preparation of clear, sound, accurate, and informative statistical, financial and other reports on the Division's operations, including but not limited to, revenue management, collections, licensing, tax registration, business recording and public records management, containing findings, analyses, conclusions and recommendations.
• Ability to direct the establishment and maintenance of extensive Division records and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: 98/M98- NL/12 MCK 03/31/07

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Applicants who do not possess the required education may substitute non-supervisory experience as indicated above on a year-for-year basis.