DEPUTY DIVISION DIRECTOR, HUMAN SERVICES/CHILDREN & FAMILIES

Definition

Under direction of a Commissioner, Division Director or other official in the Department of Human Services, assists the director in the administration of the programs and activities of a division providing varied social, medical, assistance, health care and other services to a specific client population; does related work as required.

Examples of work

• Assists in directing the development and implementation of the varied training, education, vocation, medical, public assistance, health care, and other social service programs designed to treat the unique needs of the client population served.
• Reviews and evaluates proposed legislation impacting division programs and services; assists in directing the implementation of the activities needed to comply with the changes which result from new or revised legislation.
• Assists in directing the activities for the review, audit, monitoring, and evaluation of program performance and services to the client population; oversees the development and implementation of program modifications as required.
• Assists in developing the interagency goals and objectives for the provision of client services; assists subordinate staff in the development and implementation of programs designed to meet these goals.
• Assists in developing guidelines and regulations for the utilization, allocation and management of staff, capital, and fiscal resources.
• Participates in the development and evaluation of programs for the training and enhancement of division staff and supervises their administration.
• Assists in the preparation of budget requests and interpretations.
• Represents the division at meetings, conferences, and other official gatherings.
• Administers and interprets applicable federal and state regulations; oversees the activities necessary to ensure that program operations are conducted in accordance with applicable regulations.
• Acts in the absence of the Director, Department of Human Services.
• Develops liaison and maintains cooperative working relationships with other public and private agencies whose activities or services interact with those provided by the division.
• Assists in directing the interagency coordination of services for the comprehensive treatment or rehabilitation of the client.
• Assists in directing the preparation of proposals for the request or continuation of needed federal grants and funds; ensures that programs are administered in conformance with participation requirements.
• As required, assists in directing the operations for the reception, placement, and classification of new clients into programs designed to meet their individual needs.
• As required, assists in directing the administration and operations of statewide residential and community based programs designed for the placement, care, and treatment of a specific client population.
• As required, assists in directing the purchase, monitoring, and evaluation of all contracted programs and services to ensure that such services are provided in accordance with the terms of the contract.
• As required, assists in establishing and approving the level of reimbursement fees for service providers according to fiscal appropriations.
• Oversees the development and implementation of the data processing programs for research, case management, fiscal, and other systems necessary to meet division goals and objectives.
• Oversees the development and implementation of the policies and procedures necessary to administer division programs and operations.
• Provides administrative and technical consultation to professionals engaged in administering program operations.
• As required, oversees the administration of unique medical assistance, home care and health care programs for a specific client population.
• As required, cooperates with the appropriate authorities in cases of suspected fraud or abuse for the illegal use or receipt of division funds or services.
• Oversees the development of plans to expand existing services, or to develop new services to meet the growing and changing needs of the client population served.
• Directs the preparation of correspondence in the course of official duties.
• Prepares and directs the preparation of financial and statistical reports, reports, and other evaluations containing findings, conclusions, and recommendations.
• Manages the work operations and/or functional programs and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
• Directs the establishment and maintenance of essential records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

Education

Graduation from an accredited college with a Bachelor's degree.

Experience

Seven (7) years of experience in a public or private organization involved in programs providing either social/community, medical/health, rehabilitation/education, or vocational/occupational services to a specific client population (mentally/physically handicapped, developmentally disabled, juvenile offenders, socially/economically disadvantaged, and so forth), four (4) years of which shall have involved management responsibilities.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of the theory, principles, and practices of modern sociology, psychology, and education relevant to the treatment, training, care, rehabilitation, or education of the specific client population served.
• Knowledge of administrative principles, practices, and techniques.
• Knowledge of the problems involved in the treatment, training, care, rehabilitation, or education of the specific client population served.
• Knowledge of budgeting methods and principles.
• Knowledge of the principles and techniques of program development, monitoring, and evaluation.
• Knowledge of the principles and techniques of resource allocation.
• Knowledge of the problems and needs of the client population served.
• Knowledge of the available programs, services, and eligibility requirements for clients, case disposition, and referral.
• Ability to read, interpret, and apply information on the pertinent laws, rules, and regulations applicable to the operational program and the specific client population served.
• Ability to identify and resolve problems in the administration and coordination of programs.
• Ability to direct the design, development, and implementation of the varied training, education, vocation, medical, public assisstance, health care and other treatment and social service programs designed to meet the unique needs of the client population served.
• Ability to establish liaison and maintain cooperative working relationships with other public and private agencies and individuals whose functions and/or services impact upon those of the division.
• Ability to direct the activities for the review, audit, and evaluation of program performance and services, and to implement program modifications as required.
• Ability to develop appropriate guidelines and regulations for the utilization, allocation, and management of staff, and other required resources.
• Ability to direct the development of new service, treatment, education, training, or rehabilitative programs and the modification of existing programs to meet the needs of the specific client population served.
• Ability to coordinate the direction of interagency activities.
• Ability to act in the absence of the director.
• Ability to prepare and direct the preparation of correspondence, financial and statistical reports, program reviews and evaluations.
• Ability to direct the establishment and maintenance of essential records and files.
• Ability to establish and develop the interagency goals and objectives for the provision of client services.
• Ability to direct the development and implementation of the policies and procedures necessary to administer division programs and operations.
• Ability to direct the administration of division budgetary and fiscal affairs.
• Ability to direct the administration and operations of division specialized programs.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would case the employer undue hardship, such persons may be not eligible.
• CODES: 98/M98- MCK 07/01/06