ASSISTANT DIRECTOR ADMINISTRATION STATE COMMISSION INVESTIGATIONS

Code: 90531 State Unclassified Range: X98 (FY 2027)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the general direction of the Commissioners of the State Commission of Investigation and the specific direction of the Executive Director or Deputy Director acts as the Chief Financial Officer of the Commission. Develops, recommends and implements policy and practices designated to facilitate operational and administrative processes. Manages the procurement and utilization of human, fiscal and other resources, and develops programs, systems and procedures deemed vital to efficient operations. Develops short and long term plans to insure attainment of established goals, and to provide appropriate levels of management with guidance or support on administrative and operational matters.

Examples of work

• Plan, organize, and direct all budget and non-investigative accounting activities, including annual budget preparation, fiscal reports, budget interpretation, fund accounting, and analysis of operating financial data. As required, represent the Commission at meetings with the Office of Legislative Services, Office of the Treasurer, and with representatives of the Office of Management and Budget.
• Manage the development, analysis, and execution of administrative and financial plans, the procurement, allocation, and utilization of services, equipment, space and administrative personnel and other resources, in order to foster and maintain optimum levels of efficiency and effectiveness.
• Plan, organize and direct activities related to personnel, including recruitment, training, classification, wage administration, safety, records, payroll. Develop recommendations for performance standards and administrative employee development.
• Act to coordinate activities related to management research and planning, systems development, including full range management, planning, research, statistics, cost-benefits analysis, and management information.
• Manage the analysis, planning, and organization of activities related to telecommunication and management information systems development, maintenance, and assignment of resources to determine the capacity, utilization, potential uses, and need for existing and/or required equipment.
• Manage the purchase of hardware and software necessary to satisfy data processing requirements including processors, communications equipment, data base management systems, and various applications technology.
• Develop and supervise feasibility studies, the development of specifications, requests for proposal, response to bidders, proposal evaluations, and recommendations of vendor awards for major procurements.
• Serve as the Commission request and approval officer.
• Supervise the maintenance of property and the establishment and maintenance of essential records.
• Maintain continuous liaison with the Department of Personnel, the Department of Treasury, Office of Legislative Services and other state and federal agencies and offices.
• Provide appropriate assignments and instructions to professional, technical, and clerical staff and supervise the performance of their work.
• Supervise and prepare clear, technically sound and accurate statistical, financial, and other reports containing findings, conclusions and recommendations.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Education

Graduation from an accredited college or university with a Bachelor's degree in business or financial management.

Experience

Eight (8) years of experience administering the financial, human resource, logistical, organizational and related systems of a large public or private organization, five (5) years of which shall have been in a supervisory capacity. A minimum of three (3) years of the experience indicated shall have involved the interpretation and application of public policy.

<b>LICENSES</b>:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than the employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of the rules, regulations, policies and procedures of the New Jersey Department of Personnel and the Treasury.
• Knowledge of data processing, management principles, concepts, and techniques and their practical application.
• Knowledge and familiarity of modern government budgeting practices, procedures, and analyses.
• Knowledge of the laws of New Jersey and pertinent regulations of the Federal Government and rules, regulations and policies of the Department of Treasury concerning budgets and budget control and fiscal procedures.
• Knowledge of Commission policies and procedures.
• Knowledge of modern personnel administration, including the recruitment and placement of employees, position classification, formulation of efficiency ratings, and the preparation and use of personnel and fiscal resources.
• Knowledge of theories, principles, and practices of modern public administration, government accounting, and systems development.
• Knowledge of techniques used to conduct surveys, feasibility studies, operational analyses, and systems studies regarding development plans, budgeting, operations implementation and other specialized planning and research methods.
• Knowledge of methods and techniques for work organization, statistical and graphic presentations, and effective verbal presentation of technical information to diverse audiences.
• Knowledge of personal computers including word processing, data base, spreadsheet and graphic applications.
• Ability to assign and instruct professional, technical, clerical and other employees, and supervise the performance of their work.
• Ability to comprehend, analyze, and apply policies and procedures to work schedules and personnel problems encountered.
• Ability to analyze, comprehend, interpret, and apply to specific situations the rules, regulations, and procedures of the Commission.
• Ability to plan and supervise the review of operating procedures and provide advice and assistance on matters pertaining to operating requirements, fiscal procedures, and budget requests.
• Ability to supervise the maintenance of required budget controls and detailed records and ensure that expenditures do not exceed appropriations.
• Ability to prepare clear, sound, accurate, and informative reports containing findings, analyses, conclusions, and recommendations.
• Ability to work independently or as a team player, and function effectively including periods of intense concentration and high stress.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: 98/X98- MCK 12/10/05

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.