AIDE TO THE MAYOR
Aide to the Mayor is an unclassified local-government title, filled by appointment and outside the tenure protections that cover the competitive ranks.
The requirements come down to a bachelor's degree and 3 years of relevant experience.
How to apply
This title is not filled by examination — agencies appoint directly.
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How to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction acts as a personal aide and liaison between the mayor and the public and/or various governmental agencies; performs varied administrative duties, some of which may be of a confidential nature and/or involve elements of trouble shooting; does related work as required.
Examples of work
- Assists the mayor in the development of policies and procedures in the operation of the municipal government.
- Collects and analyzes requested data.
- Prepares correspondence, reports, and recommendations for the review and signature of the mayor.
- Coordinates the activities of municipal departments.
- Interviews callers at the office.
- Reviews municipal personnel policies and procedures.
- Acts as a liaison between the mayor and public.
- Represents the mayor at speaking engagements, hearings, and conferences.
- Assembles statistical and other materials required for reports, memoranda, and speeches.
- Addresses and resolves issues.
- Conducts research as requested by the mayor.
- Maintains confidential correspondence and other records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education
Graduation from an accredited college with a Bachelor's degree.
Experience
Three (3) years of experience managing/assisting a managerial staff member which shall have included responsibility for one or more of the following: planning, organizing, coordinating, staffing, budget preparation, and directing operation programs; developing policies and procedures; analyzing and evaluating the effectiveness of operation programs in achieving their objectives; providing or obtaining a variety of management support services necessary for the operation of an organization; and/or providing advice to management for the purpose of improving managerial effectiveness.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of the methods used to collect and analyze information.
- Knowledge of research methods.
- Ability to interpret and apply the statutory provisions regarding municipal government.
- Ability to organize assigned technical tasks and develop effective work methods.
- Ability to interpret and apply laws and regulations.
- Ability to establish and maintain cooperative working relationships with those involved in the work of the unit.
- Ability to prepare detailed correspondence.
- Ability to prepare clear, sound, accurate, and informative statistical and other reports containing findings, conclusions, and recommendations.
- Ability to maintain essential records and files.
- Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Applicants who do not meet the above educational requirement may substitute additional work experience as described below on a year for year basis.