PERSONNEL AIDE
Personnel Aide sits in the competitive class of New Jersey's local-government civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
It asks for 1 year of relevant experience.
How to apply
This title is filled by competitive examination.
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Personnel Aide is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under close supervision, observes and does assigned routine work in connection with any phase of personnel work performed in the field or office in accord with prescribed methods and procedures and involving application of established personnel principles and techniques which may include classification and salary studies, surveys, and/or technical personnel work; does other related duties as required.
Examples of work
- Performs routine work involved in personnel activities.
- Attends formal/informal training sessions and studies local government personnel procedures, regulations, practices, standards, and techniques and the specific work processes and methods of the department or agency concerned.
- Performs technical support work in one or more personnel speciality fields such as labor relations, classification, compensation, benefits, or records.
- Assembles, analyzes, and records factual data.
- Analyzes organizational structures.
- Learns to prepare position descriptions.
- May tabulate and analyze pay data.
- Compiles material for and prepares formal memoranda and statistical, analytical, and other reports.
- Maintains essential records, reports, and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education
Successful completion of (60) semester hour credits from an accredited college or university.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
- Knowledge of the function, scope, techniques, and procedures of government personnel work and their application and adaptation to various subdivisions of personnel administration after a period of training.
- Knowledge of statistical theory, procedures, and devices.
- Ability to assemble, organize, and record factual data.
- Ability to prepare statistical summaries and analyses based thereon.
- Ability to do library research in the field of tests and measurements, and prepare summaries of technical books and articles for staff use.
- Ability to compute test item difficulty and discrimination values for performance test items and make validity studies.
- Ability to use basic principles of position analysis and classification in the survey of individual positions and groups of position.
- Ability to learn to allocate positions to classes and to prepare position descriptions.
- Ability to make analyses of organizational structure.
- Ability to assist in the compilation, reporting, and analysis of pay data.
- Ability to prepare memoranda and reports.
- Ability to maintain essential records, reports, and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Applicants who do not possess the required education may substitute experience in technical aspects of personnel work on the basis of one (1) year of experience for each thirty (30) semester hour credits.