PROPERTY CLERK
Property Clerk is a local-government title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
The main requirement is 1 year of relevant experience.
How to apply
This title is filled by competitive examination.
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Property Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, is responsible for the collection, recording, and safe storage of property and other valuables consigned or confiscated by the police department or other law enforcement agency; does other related duties as required.
Examples of work
- Receives, categorizes, stores and maintains custody of a wide variety of evidence, property, weapons and other items in accordance with applicable local, state and federal laws and regulations.
- Tags and records all evidence and property.
- Prepares records of articles and valuables received including description of article, name of owner (if known), name of law enforcement officer from whom received, and reason for retention.
- Prepares a list of letters to notify owners for pickup of property or evidence items; maintains suspense file for outdated notification letters.
- Releases property or evidence to their owners on receipt of appropriate authorization.
- Notifies persons from whom property has been confiscated as evidence that they may recover their possessions when they are no longer needed.
- Prepares list of articles or evidence required by law to be destroyed and sends same for destruction on proper authorization.
- Receives property and valuables of deceased individuals which have not been claimed by heirs.
- Releases property only on receipt of official discharge documents.
- May testify in court regarding receipt of evidence.
- May place advertisements in local papers asking that lost property be claimed.
- Lifts and carries a variety of property, evidence and other items.
- May drive a motor vehicle to various locations to pick up evidence and bring it back to the property room.
- Maintains essential records and files.
- Will be required to learn how to utilize various types of electronic and/or manual recording information systems used by the agency, office or related unit.
Experience
One (1) year of clerical experience involving the receipt, recording, storage and release of property, evidence, supplies or equipment.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of work involving the obtaining, recording, safeguarding and issuing of varied types of equipment, materials, and supplies. Ability to understand, remember, and carry out oral and written directions. Ability to learn to utilize various types of electronic and/or manual recording information systems used by the agency, office or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. NOTE: Appointments may be made to positions requiring bilingual skills. Bilingual in Spanish and English. SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position. LC N/A03-Bilingual In Spanish And EnglishLC N/A03- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 10/25/2019