SENIOR MEDICAL RECORD CLERK
In New Jersey, Senior Medical Record Clerk is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.
Qualifying turns on 2 years of relevant experience.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. We don't track live vacancies.
See where to apply for this title →Where this title is used
Senior Medical Record Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
Check whether an employer is a civil service jurisdiction · How local civil service works
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, performs the more difficult clerical work involved in compiling, recording, verifying, and filing medical records; does other related duties as required.
Examples of work
- Prepares admission lists, identifying data and diagnoses.
- Prepares final and other reports for staff physicians.
- Charges charts to authorized staff personnel.
- Reviews medical and other records for completeness, and codes selected nontechnical material in accord with established guidelines.
- Answers the more difficult telephone inquiries concerning patients' medical records.
- Makes out contact card for each patient, and records data.
- Assists physicians in research projects by locating required charts and medical data.
- Prepares x-ray reports.
- Records, analyzes, and classifies medical records.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Two (2) years of clerical experience requiring knowledge of medical records and procedures.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
- Knowledge of hospital office routine, equipment, practices, and medical terminology.
- Ability to comprehend established office routines and regulations.
- Ability to organize assigned clerical work and develop effective work methods.
- Ability to use correct English.
- Ability to learn quickly from oral and written instructions and from demonstrations.
- Ability to work harmoniously with associates, superior officers, and members of the public concerned with medical records.
- Ability to maintain records and files.
- Ability to use specialized record keeping procedures.
- Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.