NJ Civil Service Navigator

SUPERVISING DATA CONTROL CLERK

Code: 03872 Local Competitive

In New Jersey, Supervising Data Control Clerk is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.

Qualifying turns on 3 years of relevant experience.

How to apply

This title is filled by competitive examination.

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Where this title is used

Supervising Data Control Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.

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Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, has charge of work involved in monitoring, editing, and verifying information processed by a data processing system; does other related duties as required.

Examples of work

  • Interprets and administers programs and procedures for the data control unit.
  • Prepares work programs and schedules.
  • Checks progress of routine and special operations.
  • Coordinates work of employees to ensure continuous flow of work and completion of assignments on schedule.
  • Supervises and controls the adding, deleting, and modifying of computer input data by processing coded information forms.
  • Supervises checking, verifying, and proof-reading to ensure accurate, timely issuance of data.
  • Maintains control records of released data.
  • Supervises staff performance and directs, instructs, and assigns work responsibilities to them.
  • Prepares reports.
  • Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Three (3) years of clerical or data processing experience, one (1) year of which shall have been in a supervisory capacity.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

  • Knowledge of basic operation of the unit's record and computer equipment after a period of training.
  • Knowledge of problems involved in preparing equitable work schedules and in handling rush and emergency assignments on time.
  • Knowledge of principles of statistics.
  • Ability to comprehend rules, regulations, routines, and procedures pertaining to the unit.
  • Ability to give assignments and instructions to individuals and groups.
  • Ability to check performance of their work.
  • Ability to devise work schedules and see that emergency and rush assignments are completed on time.
  • Ability to train new employees.
  • Ability to supervise the coding of data using established code systems.
  • Ability to see that an even flow of work is maintained throughout the unit.
  • Ability to supervise the maintenance of progress, control, and other records.
  • Ability to analyze data and reason logically.
  • Ability to prepare reports of unit activities.
  • Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
  • Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
  • Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Satisfactory completion of a course of study in electronic data processing at a recognized college or university or accredited school of programming may be substituted for one (1) year of nonsupervisory experience.