SUPERVISING LEGAL STENOGRAPHER
Supervising Legal Stenographer is a competitive local-government title, the kind you test for: the exam result, not a hiring manager's pick, decides where you land in line.
What it takes is 5 years of relevant experience.
How to apply
This title is filled by competitive examination.
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Supervising Legal Stenographer is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, performs highly responsible, varied stenographic work involved in taking and transcribing legal dictation and other varied clerical work requiring knowledge of department rules and regulations; has charge of a clerical unit; does other related duties as required.
Examples of work
- Organizes assigned stenographic, secretarial, and other related work and develops effective work methods.
- Reviews, checks, and certifies reports, applications, and other documents for accuracy.
- Takes and transcribes legal dictation.
- Interviews and transacts business with visitors who call at the office.
- May plan and revise clerical procedures and office routines.
- Gives assignments and instructions to staff and supervises the performance of their work.
- Receives, reviews, and adjusts complaints.
- Prepares requisitions.
- Answers inquiries.
- Compiles data for budgets and reports.
- Conducts special studies of certain operations and reports findings.
- Handles correspondence and prepares reports.
- Relieves the supervisory official of office details.
- Maintains essential records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Five (5) years of experience in legal stenographic and clerical work.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
- Knowledge of office methods, practices, and equipment.
- Knowledge of legal stenography and typing.
- Knowledge of approved English usage, correct spelling, sentence structure, and paragraphing.
- Ability to comprehend and interpret department regulations and policies and apply them to specific situations in accord with established procedures.
- Ability to organize assigned stenographic, secretarial, and other related clerical work and develop effective work methods.
- Ability to give assignments and instructions to individuals and groups of clerical workers and supervise the performance of their work.
- Ability to take difficult, complex, technical, and rapid dictation and to transcribe material which is difficult to arrange and tabulate.
- Ability to relieve the supervisory official of office duties.
- Ability to do typing work from varied types of copy and/or recording equipment accurately, neatly, quickly, and in accord with requirements of the department.
- Ability to use approved English, spell correctly, and use correct sentence and paragraph structure.
- Ability to compose business letters.
- Ability to process requests for information in accord with established procedures.
- Ability to prepare reports.
- Ability to maintain essential records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Successful completion of a clerical training program with a minimum of 700 classroom training hours or thirty (30) semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the required experience. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.