NJ Civil Service Navigator

SUPERVISING PROPERTY CLERK

Code: 05519 Local Competitive

In New Jersey, Supervising Property Clerk is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.

Qualifying turns on 3 years of relevant experience.

How to apply

This title is filled by competitive examination.

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Where this title is used

Supervising Property Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.

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Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, supervises employees involved in the receiving, registration, and custody of lost, stolen, abandoned and unclaimed property coming into the possession of the police department or other law enforcement agency; does related work as required.

Examples of work

  • Supervises the receiving, registration and custody of all confiscated, lost or stolen property.
  • Signs reports on articles presented by police officers, dates and numbers reports according to location of stored items.
  • Keeps records on vouchers as to recovery, retention and safeguarding of lost, stolen, abandoned or unclaimed property.
  • Sets up auctions on bicycles and miscellaneous items.
  • Responsible for maintaining continuity of evidence.
  • Responsible for properly handling money received from auctions and found money which is periodically turned over to the County Treasurer.
  • Maintains and replenishes an inventory of all stationery supplies stored in the Property Room.
  • Organizes assigned work and develops effective work methods.
  • Prepares requisitions and various reports.
  • Supervises the destruction of weapons, drugs, records and old badges authorized for destruction.
  • May be compelled to testify in court regarding receipt of evidence.
  • Guides, instructs and assigns work to staff.
  • Compiles statistical and other data.
  • Maintains essential records and files.
  • Will be required to learn how to utilize various types of electronic and/or manual recording information systems used by the agency, office or related unit.

Experience

Three (3) year of clerical experience involving the receipt, recording, storage and release of property, evidence, supplies or equipment.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

  • Knowledge of work involving the obtaining, recording, safeguarding, and issuing of varied types of equipment, materials and supplies.
  • Ability to comprehend established office routines, rules and regulations of a complex nature.
  • Ability to organize assigned work and develop effective work methods.
  • Ability to provide guidance, assignments and instructions to staff.
  • Ability to supervise the maintenance of suitable records and files.
  • Ability to learn how to utilize various types of electronic and/or manual recording information systems used by the agency, office or related units.
  • Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication.
  • Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.