SENIOR ADMISSIONS AND RECORDS OFFICER
New Jersey treats Senior Admissions and Records Officer as a competitive-class job, so the gate is an examination and the ranked list it produces rather than a direct offer.
Eligibility comes down to 3 years of relevant experience.
How to apply
This title is filled by competitive examination.
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Senior Admissions and Records Officer is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, takes the lead over other Admissions and Records Officers in work involved in admitting inmates or juveniles to a penal institution or juvenile detention facility; may supervise security tasks involved in guarding and/or transporting inmates or detainees; does related work as required.
Examples of work
- Takes the lead over other officers who review commitment orders and detainers of inmates or juveniles to ensure that legal requirements have been met.
- Oversees the booking of new inmates or juveniles in the register of commitments and discharges, and takes from them their money and articles of value.
- Examines a variety of documents, logs, and reports containing information concerning admissions, daily activities, appointments, court dispositions, releases, and so forth for compliance with policy and procedure, and reviews information for accuracy.
- Takes the lead and coordinates the compilation and maintenance of various records.
- Maintains statistics concerning sex, age, charges, and disposition of cases.
- Assigns inmates to cells and juveniles to rooms.
- Makes recommendations concerning the maintenance and replacement of equipment, and the maintenance and safety of facilities.
- Assigns tasks as necessary to provide new employees with the experience and training required to perform the work.
- Explains work requirements, methods, and procedures, giving special instructions on difficult or different operations, and answering questions about the work.
- Informs employees about the policies, procedures, and practices of management as they relate to the work of the unit.
- Opens and censors mail.
- Handles correspondence, prepares payrolls, requisitions supplies, and prepares personnel forms. Returns money and articles of value to discharged persons.
- May transport inmates or detainees to other locations, search and escort visitors to the facility, and patrol assigned areas to monitor the behavior of inmates or detainees.
- Fills in for absent security personnel in the event of an emergency.
- May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Three (3) years of experience in work involving the custody or protection of individuals in a penal or detention facility.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGES AND ABILITIES
Knowledge of the problems encountered in work involving the care and custody of inmates/detainees.
Knowledge of the policies, procedures, and guidelines of the detention/penal facility.
Knowledge of modern office routines, procedures, and methods.
Ability to prepare clear, sound, and informative reports, and maintain records and files.
Ability to comprehend modern office routines, procedures, and methods.
Ability to work harmoniously with associates, and to establish and maintain records and files.
Ability to cope with crisis situations that occur in a penal or detention facility.
Ability to follow orders explicitly.
Ability to empathize with inmates or detainees from different backgrounds who are in penal or detention facility.
Ability to write concise and accurate reports.
Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.