ADJUTANT GENERAL

Code: 34369 State Unclassified Range: M98 (FY 2027) Work week NL: FLSA exemptOvertime table (4A:3, Appx. A)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Scope of Position The Chief of Staff is the executive head of the Department of Military Affairs, one of the principal departments of the New Jersey State Government, as provided in the New Jersey Constitution. Is a member of the Governor's Cabinet and serves in the grade of Major General of the Line, New Jersey Army National Guard, as provided in R.S. 38A:3-3, New Jersey Revised Statutes. Is chief military advisor to the Governor and Cabinet members. Serves as the Adjutant General of the State in the Federal office provided by 10 USC 314, and has a Federal commission as Major General. Provides liaison between the State, the Congress, and the U. S. Department of Defense on matter pertaining to the Federal mission of the Department.

Examples of work

1. Directs the operation of the Department on a division and special staff organizational basis with the responsibilities to division heads with the following primary functions: Assistant Chief of Staff, Army. Is the principal staff advisor to the Chief of Staff on matters pertaining to the Army National Guard; responsible for the operational readiness of Army units, to include administration, training, recruiting and retention, and logistical matters within troop units. Assistant Chief of Staff, Air. Is the principal staff advisor to the Chief of Staff on matters pertaining to the Air National Guard; responsible for the mission accomplishment performance of the tactical fighter, air defense, and air refueling units of the Air National Guard; responsible for the operation, maintenance and repair of Air Guard bases. Director, Personnel and Administration Division. Is the principal staff assistant to the Chief of Staff on matters pertaining to personnel management and administration of members of the Army and Air National Guard and State employees, to include training, labor relations, career management, safety, personnel budget, records management, printing and publications. Director, Comptroller and Fiscal Division. Is the chief Fiscal Officer for the Department. Advises the Chief of Staff on all State fiscal matters, including budget preparation, management of appropriated State and Federal funds allotted under service contracts, purchase and contracting, armory rentals, and data processing. Supervises the request, control and expenditure of State Funds. Director of Installations and Service Division. Is the principal assistant to the Chief of Staff on matters pertaining to acquisition, construction and disposition of National Guard facilities. Responsible for real estate, insurance, facilities management, logistics and engineering activities as they pertain to the Department of Defense. Director Operations Training and Security Division. Is the principal advisor to the Chief of Staff on matters pertaining to operations and training of the Army and Air National Guard; develops plans and procedures for the activation, deactivation, mobilization and demobilization of units; publishes general and detailed training plans, directives, procedures, schedules and orders; inspects and reviews unit operations and training progress. Responsible for the personnel and physical security of Army National Guardsman and National Guard installations. Establishes procedures for processing applications for resident and non-resident courses and Reserve Enlistment Program (REP) Trainees at active installations. Command Administrative Officer - Federal Staff. Is the principal assistant to the Chief of Staff in all Federal matters pertaining to Army Aviation, Army Maintenance activities, Recruiting and Retention, Technician Personnel, U. S. Property and Fiscal Office, Equal Employment Opportunities, and Selective Service System. 2. Commands the New Jersey Army and Air National Guard, the New Jersey Naval Militia and the New Jersey State Guard, with responsibility for the recruitment, administration, training, equipment, supply, discipline, organizational structure and operational readiness of 16,500 Army and Air Guardsmen in 137 units. 3. Responsible for the supervision, control and accounting of 286 employees and 1,680 Federal employees. 4. Serves as a member of the Governor's Advisory Council for Emergency Services. 5. Responsible for the appointment of military courts and for the administration of the uniform code of military justice. 6. Responsible for training National Guard units for utilization directly or in coordination with the State Police for Civil Disturbance Control and as an augmenting force in Civil Disasters. 7. Administratively and operationally responsible for meeting Federal training and administrative standards to maintain units in an operational readiness status for immediate mobilization. The responsibility encompasses: compliance with directives and regulations issued by initiation and supervision of training programs, inspection and evaluation of training; acquisition and scheduling of training sites; maintenance of administrative procedures, records and reports; operation of a career management program to insure the education and professional qualifications of officers and men, acquisition and availability of equipment for training and the establishment of training standards. Units drill annually a minimum of 48 assemblies and a two-week annual field training period. Determination of operational readiness is finally made on the basis of Army and Air Training Tests which all units must pass. The tests are the same as those applicable to active force units. 8. Responsible for planning for, organizing, commanding and training of a New Jersey State Guard when the major portion of the National Guard is federalized for active duty. 9. Responsible for the budgeting and administration of State and Federal funds in the amount of $60 million annually for the administration and operation of the National Guard. 10. Responsible for design, acquisition, construction, alteration and maintenance of 58 armories, shops and depots, Army Aviation and Air National Guard facilities throughout the State, with a value in excess of $37 million. 11. Accountable for Federal equipment on loan to the State and valued at $378 million. 12. Administratively responsible for the operation of the New Jersey Military Academy with an annual student body of 300 which, under Federal standards, trains non-commissioned officers and trains and commissions Federally Recognized officers for the New Jersey National Guard. 13. Maintains the archives and is custodian of records of members of the New Jersey National Guard and of active armed forces of the United States who enlist or are inducted from New Jersey. 14. Responsible for the organizing, maintaining and operation of a viable Selective Service Section which will serve as the nucleus for the establishment of the State Selective Service System should the draft be reinstituted at a national level. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Graduation from an accredited college with a Bachelor's degree. Completion of the Command and General Staff College. Must hold a federal commission in Army National Guard. By law, the Chief of Staff must be selected from officers in the National Guard who have serviced therein for the preceding ten years and have obtained the rank of Colonel, and are eligible for promotion to the rank of Brigadier General.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of Directives and Regulations issued by Department of Army, Department of the Air Force, FORSCOM Forces Command, Tactical Air Command, Strategic Air Command, Air Force Communications Service, First United States Army, and the National Guard Bureau, National Guard Bureau regulations and directives applicable to the National Guard. Knowledge of internal organization, policies, standards and objectives of Department of Military Affairs. Knowledge of State fiscal matters including budget preparation, management of State and Federal funds allotted under service contracts, Purchase and Contracting, Armory Rentals, Data Processing. Knowledge on matters pertaining to acquisition, construction and disposition of National Guard Facilities, Real Estate, Insurance, Facilities Management, Logistics, Engineering Activities as they pertain to Department of Defense, Knowledge of matters pertaining to the operations and training of the Army and Air National Guard. Knowledge of mission objectives of New Jersey Army and Air National Guard to maintain, operational readiness status for immediate mobilization. Knowledge of Federal equipment on loan to the State and value. Knowledge of organization, and operation of Selective Service Section which will serve as the nucleus for establishment of the State Selective System should the draft be reinstituted at a National level. Department Boards established by the Chief of Staff. Academic Board - NJ O.C.S. New Jersey National Guard Menu Board State Reserve Forces Facilities Board DOD Safety Committee Grievance Committee Motor Vehicle Accident Review Board Program Budget Advisory Committee Reports of Survey Review Board History and Lineage Board Aviation Safety Board Activities of the Chief of Staff. National Guard Association of the U.S. Adjutant General Association of the U.S. Army Reserve Forces Policy Board Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.