NJ Civil Service Navigator

ASSISTANT SUPERVISOR, CRIMINAL INFORMATION UNIT

Code: 45054 Local Competitive

In New Jersey, Assistant Supervisor, Criminal Information Unit is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.

Qualifying turns on 3 years of relevant experience.

How to apply

This title is filled by competitive examination.

See every real route in, and where to apply. We don't track live vacancies.

See where to apply for this title →

Where this title is used

Assistant Supervisor, Criminal Information Unit is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.

Check whether an employer is a civil service jurisdiction · How local civil service works

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction of the supervisor, assigned to a criminal information and identification records unit in the Department of Law and Public Safety, Division of State Police, or in a local police department, assists in supervising and coordinating work programs and staff activities of the unit; does other related duties as required.

Examples of work

  • Subject to the approved programs and established procedures, aids in organizing work assignments involved in the process of searching, modifying, and interpreting computerized/manual record information.
  • May develop operational procedures to accomplish unit goals and objectives.
  • Keeps the supervisor informed of any operational problems experienced by unit personnel.
  • Is responsible for dissemination of computerized/manual record information, subject to established legislative, judicial, and department guidelines, to federal, state, local, and authorized private sector agencies.
  • Aids the supervisor in maintaining efficiency of the unit to provide an effective workflow between the unit and other units in the agency.
  • Responds to telephone inquiries concerning procedural questions as well as requests for computerized/manual record information.
  • Aids the supervisor in providing and developing effective work procedures in maintaining personnel efficiency at a high level of proficiency standards.
  • Implements security within the unit as set forth in federal regulations governing judicial administration and state rules, regulations, and policies as specified by law.
  • Establishes work assignments and operating procedures in the receiving, sorting, and review of correspondence relating to subject inquiry.
  • Prepares correspondence in the course of official duties.
  • Aids in preparing clear, technically sound, accurate, and comprehensive statistical progress and other reports containing findings, conclusions, and recommendations.
  • Aids in the computation of data for the preparation of daily, monthly, and special unit reports and memoranda.
  • Is responsible for modifications made in the database.
  • Ensures that state and agency procedures and regulations pertaining to the release of record information are observed.
  • Aids in supervising the operation of and responsibility for the computerized/manual record information disseminated to authorized agencies.
  • May request, record, store, and supervise the use of equipment and supplies.
  • May train new employees in unit procedures and functions.
  • Subject to approved procedures, is responsible for purging noncriteria documents, microfiche, and case jackets from the Division of State Police, State Bureau of Identifications.
  • Assumes duties of the unit supervisor in his/her absence.
  • May supervise the maintenance of unit records, reports, and files.
  • Will be required to learn to utilize various types of electronic and/or manual recordings, database programs, and computer information systems used by the agency, office, or related units.

Experience

Three (3) years of experience in the processing of criminal records identification, one (1) year of which shall have been in a supervisory capacity.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

  • Knowledge of filing equipment, procedures, and techniques, and their adaptation to the work of the unit.
  • Knowledge of procedures used in filing, updating, searching, recording, and related functions pertaining to computerized database options of information system(s).
  • Knowledge of programs and functions of the records and identification section after a period of training.
  • Knowledge of employee performance evaluation procedures.
  • Knowledge of established procedures for purging noncriteria documents and microfiche/case jackets from the Division of State Police, State Bureau of Identifications after a period of training.
  • Ability to analyze large scale specialized file problems and help develop appropriate work methods for the unit to meet specific requirements.
  • Ability to assign, instruct, train, and supervise the workload of unit employees engaged in preparing, filing, searching, and retrieving computerized/manual records.
  • Ability to provide criminal history data and records to authorized agencies as provided by established legislative, judicial, and state authorized guidelines.
  • Ability to see that agency procedures and regulations pertaining to the release of record information are observed. Ability to prepare correspondence in the course of official duties.
  • Ability to acquire specific and detailed knowledge of rules and regulations, standards, policies, and procedures of the agency pertaining to records and their application to specific cases so as to be able to recognize and correct security violations as outlined in federal regulations governing judicial administration and state rules and regulations.
  • Ability to prepare clear, technically sound, accurate, and informative reports.
  • Ability to maintain records, reports, and files.
  • Ability to utilize various types of electronic and/or manual recording, database programs, and computer information systems used by the agency, office, or related units.
  • Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
  • Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.