DIRECTOR, DIVISION OF PURCHASE AND PROPERTY

Code: 52609 State Unclassified Range: M98 (FY 2027) Work week NL: FLSA exemptOvertime table (4A:3, Appx. A)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the general direction of the State Treasurer, has direct statutory authority, responsibility, and accountability for the management of the State's central commodity and service procurement system; the procurement, acquisition and disposal of real property; the leasing of property for use in the conduct of State business; the operation and management of a risk Management program and a Hazardous Waste Compensation Fund; the operation and maintenance of all State buildings; and for State programs regarding the maintenance, assignment and proper utilization of the State automobile fleet, allocation and assignment of parking, and procuring and making arrangements for the use of travel services; does related work as required.

Examples of work

• Awards, makes or negotiates contracts, purchases or agreements on behalf of the State of New Jersey's central commodity and services programs, on the basis of non-restrictive specifications and competitive bidding where practicable, to that contract vendor whose submission in the Director's business judgment, provides the best solution to the State's requirements, taking into consideration price and any other factors significant to the award.
• Directs the preparation and use of non-restrictive, non-discriminatory specifications for use in the procurement of commodities and services to insure that all contracts are awarded on the basis of maximum competition.
• Directs the evaluation of all requests from State departments and using agencies for purchases of commodities and services, and determines the appropriate methods of procuring each.
• Directs the implementation of management controls over procurement practices to prevent potential abuses, fraud and waste.
• Directs the engagement of consultants, engineers, and auditors for State and Federally funded programs.
• Directs a program to ensure State agency accountability for delegated procurement authorities.
• Directs the conduct of extensive market surveys and economic forecasts to assist in determining future costs, availability of commodities and delivery conditions.
• Directs the development of procurement methodologies to meet technological advancements, industrial innovation. and new ideas to satisfy agency program requirements.
• Direct all budgetary and fiscal activities of the Division of Purchase and Property including preparation of fiscal reports utilizing cost factors, planning research and market conditions.
• Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
• Develops and prepares requests for inclusion in the State capital budget including requests for the State Building Authority.
• Leases real property for use by the various State agencies, including but not limited to office space, in a manner best calculated to attract competition and advantageous prices, terms and conditions; allocates space to the various departments and agencies on the basis of evaluation of their documented needs; develops and implements mechanisms for determining space needs of the various agencies and for assuring the most efficient use of available space.
• Directs the acquisition and disposal of all State real property by gift, grant, purchase and condemnation; determines on the basis of analysis of needs of the various using agencies, the most effective use of State real property and directs the establishment and administration of mechanisms for disposing of such property.
• Directs the purchase and securing of all insurance and bonds necessary to safeguard the interests of the State, in a manner which he determines is best calculated to attract competition and advantageous prices; directs programs designed to prevent accidents and property and liability risk exposures.
• Directs and coordinates with officials of the Attorney General, Department of Environmental Protection and other divisions within the Treasury Department, a policy regarding the administration of the Hazardous Waste Compensation Fund.
• Directs the maintenance and operation of all State warehouses and other storage places; evaluates the needs of the State agencies regarding needs and timing of delivery; directs establishment centralized storage facilities necessary to achieve economies of scale in use of manpower and space.
• Promulgates rules and regulations concerning formal and informal competition of all purchases of commodities, services, leased property and real property, which govern all parties to the procurement process including vendors and State agency personnel; evaluates compliance with these regulations, and enforces their terms.
• Directs a State wide program of quality control to assure that the State receives quality goods in a timely manner; enforces contract terms and initiates whatever administrative and/or legal actions are necessary to make the State whole in areas of non-compliance.
• Directs the administration of the State's employee transportation services program, including automotive fleet management, parking administration and travel administration; establishes policies regarding use of State vehicles and enforces compliance with their terms.
• Directs the implementation of energy efficient procurement policies and building conservation programs.
• Directs administration of State building maintenance programs for the Capitol Complex.
• Supervises the establishment and maintenance of essential Division records and files.
• <b>REQUIREMENTS
• EDUCATION</b>
• Graduation from an accredited college with a Bachelor's degree.

Experience

Ten years of Managerial or high level supervisory experience in administrative work involving personnel, fiscal and general managerial activities in a large business or governmental organization.

Applicants who do not possess the required education may substitute experience as indicated above on a year for year basis.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Thorough knowledge of the responsibilities, organization, policies and administrative problems of the Division of Purchase and Property.
• Thorough knowledge of State and Federal government programs, policies, laws and regulations and their impact on the State procurement process.
• Thorough knowledge of rules, regulations, policies and procedures of the Department of the Treasury and their application to other State departments and the public.
• Thorough knowledge of modern systems, procedures, programs, most effective in planning and carrying-out the administrative services of a governmental agency.
• Thorough knowledge of the budgetary process and its attendant fiscal responsibilities.
• Thorough knowledge of the personnel and training programs especially as they relate to large governmental agencies.
• Thorough knowledge of systems development, forms design, manualized procedures, and other closely related activities.
• Ability to analyze the effectiveness of the bureaus in the Division of Purchase and Property and implement collective action, as needed.
• Expert ability to analyze, comprehend and interpret basic laws and regulations particularly as to their impact upon work programs, schedules, and staff requirements.
• Ability to analyze, develop, install and revise organizational plans and administrative and operating procedures and methods.
• Ability to make studies, surveys, and investigations of present and contemplated administrative methods, practices, and procedures and to prepare reports thereof containing findings, conclusions and recommendations.
• Ability to prepare analyses and comment on the effects of actual and proposed legislation upon the work of the Division and prepare necessary legislation.
• Ability to assign and supervise the work of administrative and clerical employees.
• Ability to comprehend, analyze, and apply modern approved government fiscal and related methods, modern accounting and auditing methods and techniques, and approved administrative methods to the fiscal, budget and other work of the Division.
• Ability to act as the representative of the Division in dealing with the officers of the Department of the Treasury and other State Departments and Agencies as well as private sector participants in the procurement process.
• Ability to prepare extensive correspondence in the course of official duties.
• Ability to prepare and supervise the preparation of the required reports, statements, summaries and fiscal, statistical and other reports containing findings, conclusions and recommendations.
• Ability to supervise the establishment and current maintenance of the essential Division records and files.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.