LIBRARIAN 3 (State)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the general supervision of a Supervising Librarian, or other supervisory official in a state department, institution, or agency, performs supervisory and complex technical work involving readers' services, reference services, lending services, collection management and/or technical services; provides professional library services and assists in researching and locating information; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties as required.

Examples of work

• Supervises and performs complex work involved in reference services, lending services, readers' services, technical services, digitization of print materials, and selection and organization of library resources.
• Acts as consultant and technical advisor/specialist to the public or other librarians in matters relating to the assigned service.
• Participates in making plans and developing policies/procedures/priorities within the assigned unit or section.
• Acts as the responsible officer in the absence of a Supervising Librarian within a unit.
• Supervises and/or provides instructions/training to subordinate employees in the unit or section.
• Responds to research requests, utilizing library resources and other sources as needed, in response to state departments, agencies and government officials.
• Conducts outreach and supervises the preparation and delivery of outreach by others to promote library services and collections.
• Participates in meetings and may serve as official representative of the department/agency in conferences, workshops, or consultative meetings with lay and professional groups.
• Participates in scheduling work, selection of resources, and development of information/materials to be included in reports, memoranda, charts, or other media.
• Supervises the training and instruction of employees and library users in use of library resources and research methods.
• Plans, organizes, and assigns work of the organizational unit and evaluates employee performance and conduct.
• Supervises the preparation of reading lists, bibliographies, charts, statistical data, and special information required by the library staff, other libraries, state government departments, and the public.
• Contributes to planning the unit or section budget and participates in planning for meeting the needs and responsibilities of the unit.
• Supervises the administration of funds, as assigned, within the budget allocation of the library and reviews quarterly and monthly reports of expenditures and balances for allotments.
• Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees.
• Supervises and/or performs the routine library assignments using various library software, discovery services and integrated library system modules.
• Supervises the use of library equipment.
• Prepares detailed correspondence.
• Prepares and/or supervises the preparation of clear, technically sound, accurate and informative financial, statistical, and other related reports containing findings, conclusions, and recommendations.
• Supervises the maintenance of essential records, reports, and files.
• Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Education

A Master's degree in Library or Information Sciences in a library program accredited by the American Library Association or from a New Jersey college Master's program in Library Science that has been deemed acceptable by Thomas Edison State University.

Experience

Three (3) years of experience providing professional library services.

License

Possession of or eligibility for a valid New Jersey certification as a Professional Librarian.

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of the general principles, procedures, methods, standards, tools, and techniques of modern library science and its application.
• Knowledge of modern library administration and library legislation.
• Knowledge of the problems, resources, processes and methods used in providing library services.
• Knowledge of the problems involved in organizing assigned library management work and in developing effective work methods.
• Knowledge of library budgeting systems.
• Ability to evaluate and select library resources in a wide variety of subjects and formats.
• Ability to acquire, process, and organize resources into useable collections, to recognize resources by bibliographic methods, to locate information in specific sources, and to assemble ideas from scattered sources.
• Ability to provide assignments and instructions to employees and supervise the performance of their work.
• Ability to establish and maintain cooperative working relationships with coworkers and other interested parties.
• Ability to participate in meetings, conferences, workshops, or consultative meetings with professional and other groups interested in or concerned with library services.
• Ability to provide needed information to state departments and government officials, schools, and the public.
• Ability to supervise the library resource budget requests of the library.
• Ability to supervise assigned staff and plan, organize, and implement projects within the unit.
• Ability to supervise and perform routine library assignments through the use of various library software, discovery services, and integrated library system modules.
• Ability to supervise the use of library equipment.
• Ability to prepare detailed correspondence.
• Ability to prepare and/or supervise the preparation of clear, technically sound, accurate, and informative financial, statistical, and other related reports containing findings, conclusions, and recommendations.
• Ability to supervise the maintenance of essential records, reports, and files.
• Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.