ADMINISTRATIVE CLERK
Exam status, as of October 24, 2026. No examination is open now. The most recent announcement we hold was an open competitive examination for Belmar (symbol M1120H), which closed October 21, 2026. Exam schedule
Eligible lists, as of October 24, 2026. 11 eligible lists are in force. The newest, for Cumberland County, was promulgated October 22, 2026 and expires October 21, 2028, 8 names as issued. See the lists
Rules that apply to this title
A guide to the rules, not legal advice.
In New Jersey, Administrative Clerk is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.
Qualifying takes an associate's degree and 5 years of relevant experience.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. We don't track live vacancies.
See where to apply for this title →Examination announcements for this title
Previously announced, and no longer listed by the Commission
The Commission removes an announcement once it has closed and republishes nothing, so these 3 examinations are no longer on any of its own lists. We keep what we have read, here covering 2026. None of them can be filed for now; a title announced once is often announced again, so this is the record of whether that has happened.
| Title | Symbol | State or local, and unit | Closed |
|---|---|---|---|
| Administrative ClerkOpen competitive | M1120H | LocalBelmar | October 21, 2026 |
| Administrative ClerkOpen competitive | C0958H | LocalHunterdon County | September 21, 2026 |
| Administrative ClerkOpen competitive | M1038H | LocalJackson | September 21, 2026 |
Every row is CSC's own; see the full announcement calendar.
This title at the Civil Service Commission
The Civil Service Commission's minutes record 4 matters naming it since January 16, 2019: certification or appointment (4).
- In the Matter of Administrative Clerk (C1093D), Passaic County Board of Social Services CSC Docket No. 2024-259 · November 1, 2023 · Certification or appointment · Granted
- In the Matter of Family Service Worker (C1697D), Bergen County CSC Docket No. 2024-483 · November 1, 2023 · Certification or appointment · Granted
- In the Matter of Administrative Clerk (M0703U), Jersey City CSC Docket No. 2019-1895 · July 31, 2019 · Certification or appointment · Ordered
- In the Matter of Administrative Clerk Bilingual, Spanish and English (C0255T), Bergen County CSC Docket No. 2019-2198 · June 12, 2019 · Certification or appointment · Ordered
Eligible lists for this title
An eligible list ranks the people who passed an examination, and appointments are made from it until it expires. 11 lists for this title are on record, 11 still in force.
| State or local | Kind and symbol | Promulgated | Expires | On the list |
|---|---|---|---|---|
| LocalCumberland County | Open competitiveC0872H | October 22, 2026 | October 21, 2028 | 8 |
| LocalGloucester County, Sch | PromotionalPC3264H | October 15, 2026 | October 14, 2028 | 1 |
| LocalAtlantic City, Health | PromotionalPM3388H | October 15, 2026 | October 14, 2028 | 2 |
| LocalCape May, General Gove | PromotionalPM3389H | October 15, 2026 | October 14, 2028 | 1 |
| LocalAtlantic City, Adminis | PromotionalPM3158H | September 10, 2026 | September 9, 2028 | 1 |
| LocalCamden, Finance | PromotionalPM3159H | September 10, 2026 | September 9, 2028 | 1 |
| LocalClifton, Public Safety | PromotionalPM3160H | September 10, 2026 | September 9, 2028 | 1 |
| LocalVineland, Administrati | PromotionalPM2862H | August 27, 2026 | August 26, 2028 | 1 |
| LocalCumberland County, Agi | PromotionalPC2859H | August 20, 2026 | August 19, 2028 | 1 |
| LocalElizabeth, Clerk | PromotionalPM2860H | August 20, 2026 | August 19, 2028 | 1 |
| LocalHopatcong, Police | PromotionalPM2861H | August 20, 2026 | August 19, 2028 | 1 |
Read from the Civil Service Commission's eligible list site, which we have read since October 24, 2026. The Commission posts each list for three months after it is issued and we keep it after that. The count is the list as issued, before appointments, removals or appeals change it. This site shows list-level facts only.
Where this title leads
Examinations in the Commission record
Examination symbols named in Civil Service Commission matters about ADMINISTRATIVE CLERK, with how many matters named each and when they were decided. A symbol identifies one examination announcement.
Where this title is used
Administrative Clerk is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
Check whether an employer is a civil service jurisdiction · How local civil service works
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Assists an administrative official of a department or autonomous government agency at a level no lower than department head, by doing administrative clerical and related work, usually varied and involving some elements of trouble shooting; or, under the immediate direction of an administrative official at a level no lower than department head, supervises the office and other clerical and related operations of a department or autonomous agency; does related work as required.
Examples of work
- Assists an administrative official in the formulation of effective policies and procedures for the office and other clerical and related operations of a department or autonomous government agency.
- Analyzes and directly or indirectly supervises the clerical and related work involved in the preparation of the annual budget for an entire department or autonomous government agency.
- Assists in drafting proposed ordinances and/or resolutions.
- Collects and analyzes data needed as a basis for administrative decisions in addition to performing general administrative clerical and related work.
- May directly supervise some designated phase or phases of the clerical and related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices and vouchers, and collecting and depositing money.
- Makes special investigations for an administrative official.
- Handles correspondence.
- Makes decisions requiring knowledge of the organization.
- Supervises directly or indirectly the establishment and maintenance of records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
Experience
Five (5) years of experience in clerical work.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of modern office methods, practices, and equipment. Knowledge of the internal organization and established policies, procedures, and regulations relative to the work of the department or autonomous government agency. Knowledge of problems involved in the formulation of effective policies and procedures for the office and other clerical and related operations. Ability to supervise the preparation of statistical and other reports containing findings, conclusions, and recommendations. Ability to supervise the establishment and maintenance of records and files. Ability to comprehend established office and other clerical and related routines and rules and regulations of complexity in a relatively large organization. Ability to organize assigned work and develop effective work methods. Ability to give assignments and instructions to individuals and groups. Ability to prepare and supervise the preparation of reports. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. NOTE: Appointments may be made to positions requiring bilingual skills. - Bilingual in Spanish and English SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position. Successful completion of a two-year college level course in secretarial science may be substituted for two (2) years of the above experience. LC N/A14-Bilingual In Spanish And EnglishLC N/A14- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 10/22/2001>