PRINCIPAL CLERK TRANSCRIBER (Local)
Career Family: CLERK TRANSCRIBER -
Principal Clerk Transcriber sits in the competitive class of New Jersey's local-government civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
It asks for 2 years of relevant experience. State payroll currently lists about 15 people in the title, led by Law and Public Safety.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 3 agencies employ it. We don't track live vacancies.
See all 3 employers and how to apply →Who employs this title
Principal Clerk Transcriber appears on the State payroll at 3 departments, most of them at Department of Law & Public Safety.
State departments
| Employer | Employees |
|---|---|
| Department of Law & Public Safety | 8 |
| Department of Human Services | 6 |
| New Jersey State Parole Board | 1 |
Where this title is used
Principal Clerk Transcriber is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
Check whether an employer is a civil service jurisdiction · How local civil service works
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 15 people working under this title. The median actual salary is $62,340. The agencies employing the most are:
- Law and Public Safety (8)
- Human Services (6)
- State Parole Board (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, acts as secretary to a supervisory official, supervises work of a group of clerk transcribers and senior clerk transcribers, or is responsible for very difficult clerical work; any of these categories of work assignments would be combined with very difficult and complex transcription work; does other related duties as required.
Examples of work
- Organizes assigned transcription, secretarial, and/or supervisory and other related clerical work, analyzes problems which arise therein, and develops effective work methods.
- Assigns, instructs, and may supervise work performance of senior clerk transcribers, clerk transcribers, and other clerical employees.
- Transcribes dictation of a difficult, complex, and/or technical nature using recording equipment.
- Transcribes dictation which is difficult to arrange and tabulate including legal, medical, and/or statistical materials.
- Prepares designated correspondence which may not be reviewed by a supervisor in accord with established procedures.
- Processes requests for information in accord with policies.
- Relieves a supervisory official of office detail and acts as his/her secretary.
- Schedules appointments and interviews callers at the office.
- Prepares the agenda of meetings, conferences, and hearings.
- Helps to collect material for and edits speeches, reports, and articles.
- Prepares factual reports.
- Maintains records, reports, and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Two (2) years of experience in the transcription of dictation using recording equipment.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of the operation of recording devices and of taking and transcribing dictation using such equipment. Knowledge of office methods, practices, routines, machines, and equipment. Knowledge of approved English usage, correct spelling, sentence structure, paragraphing, and legal, medical, or other specialized terminology as required. Ability to organize assigned supervisory or secretarial work, and develop appropriate work methods. Ability to properly use and care for manual and electric typewriters, duplicating machines, and recording or other equipment. Ability to comprehend and interpret regulations and policies and apply them to specific situations. Ability to act as secretary to an administrative official, and relieve him/her of office detail. Ability to process requests for information in accord with established procedures. Ability to transcribe difficult dictation and technical materials using recording equipment, and to do complicated typing with speed, accuracy, and neatness. Ability to compose business letters. Ability to prepare factual reports and agenda of meetings. Ability to maintain records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. NOTE: Appointments may be made to positions requiring bilingual skills. Bilingual in Spanish and English. SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position. Successful completion of a clerical training program with a minimum of 700 classroom training hours or thirty (30) semester credit hours in secretarial science from an accredited college or university may be substituted for one (1) year of experience indicated above. Course work must include keyboarding skills, methods, and procedures; other courses may include but not be limited to office procedures, word processing, and business English. LC N/A02-Bilingual In Spanish And EnglishLC N/A02- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 01/08/1998