INTERMITTENT CLERK TREASURY

Code: 20046C State Non-Competitive Range: A9 (FY 2027) Work week 35: FLSA coveredOvertime table (4A:3, Appx. A)

Salary: $39,357.93 - $56,480.73/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under immediate supervision in a position requiring irregular work schedules either on a daily or seasonal basis which cannot meet the criteria for full-time or part-time positions, performs routine, repetitive clerical work of a varied nature as a beginner at the entrance level of employment which includes a relatively small proportion of difficult tasks; does other related duties as required.

Examples of work

Reviews and checks assigned reports, applications, and other documents for corrections and completeness where uncomplicated determinations are required. Opens, time stamps, sorts, numbers, and distributes mail. Addresses, stamps, and mails department envelopes and other mail. Sorts, indexes and files checks, cash stubs, vouchers, requisitions, or other materials numerically, alphabetically, or according to other predetermined classification, and maintains such files. Wraps packages for shipment by mail or express. Operates numbering, time stamping, and dating machines. Assembles and staples materials for distribution. Hand stamps letters, papers, and other documents. Clips newspapers, periodicals, and printed releases and arranges clippings in suitable form. Fills in and checks form letters, circulars, and forms. Looks up needed information. Gives information, according to department regulations, in person and over the telephone. Answers the telephone and takes messages. Maintains prepared mailing lists. May assist in requisitioning, storing, and distributing office supplies. May assist in locating and compiling data needed for reports. Compiles and tabulates simple numerical data. May assist in preparing and verifying payrolls and in making simple arithmetical calculations. Operates varied types of office machines and equipment including duplicating and adding machines. Explains details of work to new employees. Maintains established records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of office routines, equipment, and practices after a period of training. Ability to comprehend established office routines and department regulations. Ability to organize assigned clerical work and develop effective work methods. Ability to use correct English and to make arithmetic calculations and tabulations. Ability to understand, remember, and carry out oral and written directions. Ability to learn quickly from oral and written instructions and from demonstrations. Ability to work harmoniously with associates, superior officers, and members of the public concerned with the work of the department. Ability to sort, index, file, and pull varied types of materials using an established filing system. Ability to use and care for office machines and equipment including duplicating and adding machines. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. SPECIAL NOTE The intermittent designation shall be utilized only where the work responsibilities are characterized by unpredictable work schedules which do not meet normal criteria of regular, year- round full-time or part-time assignments. Such category is not to displace or be used in place of regular full-time or part-time employees. Assignment of Work Assignment of work hours to intermittent employees shall be based on managerial needs and shall be limited to work that is appropriate to the class title. Furlough and Recall Whenever it is necessary to furlough intermittent employees, furloughing will be done in the inverse order of seniority based on official records at the end of the last pay period. A furlough means that an intermittent employee cannot be scheduled for work within the next week. Reasonable advance written notice of furlough action shall be given to the employee. A furlough will not be considered a layoff and will not require the issuance of the forty-five (45) day notice. The seniority organization unit for purposes of furlough selection will be employees currently working in a designated work unit, prior to use by the appointing authority, designated work units must be submitted to and approved by the NJ Department of Personnel. Seniority shall be determined by the number of regular hours worked by the intermittent employee. Recall from furlough will be made in seniority order from the most senior to the least senior employee from among furloughed employees who are assigned within a designated work unit which may be the local office and/or satellite office. In cases of equal seniority, the tie will be broken by determining the number of hours the employees were in pay status under special service during the last two (2) years immediately preceding their conversion to an intermittent title. Recall of employees may be extended on a regional or statewide basis if the recall list for the work unit has been exhausted. When the recall procedure is extended beyond the work unit, or when the recall is for less than four hours of work, the termination actions listed below will not apply when the intermittent employees cannot be contacted or refuses an offer of recall. However, when an offer of recall is accepted to a work unit other than the one from which the employee was furloughed, the new work unit will become the employee's seniority organization unit for future furlough and recall actions. Recall actions shall be initiated during the first two (2) hours or the last two (2) hours of the workday. If the department is unable to contact the employee during these times, the next employee on the recall list will be called until a sufficient number has been secured. If a department is unable to contact an employee on two (2) consecutive occasions, the employee shall be notified in writing of the specific dates and times the contacts were made. Employees will be given five (5) calendar days from date of receipt to advise of their current availability for future scheduling. Failure to respond as directed shall be considered a resignation. If on the next occasion the same employee is unavailable, this also shall be considered a resignation. Intermittent employees who are contacted and refuse an offer of recall for reasons other than verified illness, disability, or approved leave may be resigned. 9/04

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.