INTERMITTENT POSTAL CLERK, TREASURY

Code: 20421C State Competitive Range: A9 (FY 2027)

Salary: $39,357.93 - $56,480.73/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction of a supervisory officer in a state department or agency which has its own postal operation, in a position requiring irregular work schedules either on a daily or seasonal basis which cannot meet the criteria for full-time or part-time positions, does the routine work involved in collecting, sorting, distribution, recording, and stamping incoming and outgoing letters and packages; does other related duties as required.

Examples of work

• Operates and performs routine maintenance on varied machines including cutting/counting and document detector machines, inserting/sealing machines, electronic remote meter machines, perforation machines, automated presort machines or other presort operations, and remote accounting system electronic scales, and performs clerical duties subsidiary to their use.
• Collects letters to be mailed, and wraps, weighs, and stamps outgoing letters and packages to ensure proper postage and handling.
• Records registered, insured, and valuable letters and packages and express mail as required by federal regulation.
• Takes letters and packages to the United State Post Office to be registered and/or insured, and obtains and files necessary receipts as required by federal regulation.
• Unloads the mail truck and, as required, drives the mail truck to ensure continuity of service.
• Sorts interdepartment mail through use of call numbers or zip codes for distribution purposes.
• Maintains simple inventory records and stocks supplies of various types of envelopes, cards, and other materials used by the agency, office, or related units.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Requirements

This is an entry level position and as such there are no formal education and/or experience requirements.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

• Knowledge of simple alphabetical filing and arithmetical calculations.
• Knowledge of business office routines, procedures, and equipment. Ability to read, understand, and apply presort guidelines using call numbers or zip codes.
• Ability to read and understand basic postal laws and mail unit and other regulations, and apply them in accord with established department procedures.
• Ability to check, calculate, and record postage charges.
• Ability to recognize presort in accord with United States Postal regulations.
• Ability to do manual work involved in the distribution, collection, sorting, recording, and stamping of incoming or outgoing letters and packages.
• Ability to load, unload, and drive the mail truck as required.
• Ability to do routine manual work involved in operating one or more mail and inserting machines under supervision and to perform attendant clerical detail work including sealing, wrapping, collecting, receiving, sorting, distributing, recording, and stamping incoming and outgoing letters and packages after a period of training.
• Ability to perform routine maintenance required for continuous operations of mail room machinery.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• SPECIAL NOTE
• The intermittent designation shall be utilized only where work responsibilities are characterized by unpredictable work schedules which do not meet normal criteria for regular, year-round, full-time or part-time assignments. Such category is not to displace or be used in place or regular full-time or part-time employees.
• Assignment of Work
• Assignment of work hours to intermittent employees shall be based on managerial needs and shall be limited to work that is appropriate to the class title.
• Furlough and Recall
• Whenever it is necessary to furlough intermittent employees, furloughing will be done in the inverse order of seniority based on official records at the end of the last pay period. A furlough means that an intermittent employee cannot be scheduled for work within the new week. Reasonable advance written notice of furlough action shall be given to the employee. A furlough will be not be considered a layoff and will not require issuance of a 45-day notice. The seniority organizational unit for purposes of furlough selection will be employees currently working in a designated work unit. Prior to use by the appointing authority, designated work units must be submitted to and approved by the New Jersey Department of Personnel. Seniority shall be determined by the number of regular hours worked by the intermittent employee. Recall from furlough will be made in seniority order from the most senior to the least senior employee from among furloughed employees who are assigned within a designated work unit which may be the local office and/or satellite office. In cases of equal seniority, the tie will be broken by determining the number of hours the employees were in pay status under Special Services during the last two years immediately preceding their conversion to an intermittent title. Recall of employees may be extended on a regional or Statewide basis if the recall list for the work unit has been exhausted.
• When the recall procedure is extended beyond the work unit or when the recall is for less than four hours of work, the termination actions listed below will not apply when the intermittent employee cannot be contacted or refuses an offer of recall. However, when an offer of recall is accepted to a work unit other than the one from which the employee was furloughed, the new work unit will become the employee's seniority organizational unit for future furlough and recall actions.
• Recall actions shall be initiated during the first two hours or the last two hours of the workday. If the department is unable to contact the employee during these times, the next employee on the recall list will be called until a sufficient number has been secured. If a department is unable to contact an employee on two consecutive occasions, the employee shall be notified in writing of the specific dates and times the contacts were made. Employees will be given 5 calendar days from date of receipt to advise of their current availability for future scheduling. Failure to respond as directed shall be considered a resignation. If on the next occasion the same employee is unavailable, this also shall be considered a resignation.
• Intermittent employees who are contacted and refuse an offer of recall for reasons other than verified illness, disability, or approval leave may be resigned.
• CODES: 08/A09 - RKR/hw 10/25/97

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.