INTERMITTENT TECHNICAL ASSISTANT 1, TREASURY (Non-Competitive)

Code: 51631 State Non-Competitive Range: A15 (FY 2027) Work week 35: FLSA coveredOvertime table (4A:3, Appx. A)

Salary: $50,990.49 - $73,901.79/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction of a Technical Assistant 2 or other supervisory officer in the Department of the Treasury in a position requiring irregular work schedules either on a daily or seasonal basis which cannot meet the criteria for full-time or part-time positions, is responsible for performing technical work involved in reviewing and verifying tax data including tax returns, computer generated files, and assessments and error listings to determine completeness and accuracy of taxpayer identification information and tax liability reported or calculated; may take the lead of a group of subordinate employees; does other related duties as required.

Examples of work

• May take the lead over a group of clerical employees engaged in one or more of the following functions:
• 1. The review and verification of data reported on tax returns to determine whether a tax underpayment exists and to ensure that tax liability has been computed in accord with applicable state tax statutes and regulations.
• 2. The extraction and review of tax returns and checks to verify completeness of information reported on return, accuracy of credits taken, and negotiability of the check prior to entry into the computer system.
• 3. The control and batching of tax returns and checks, and assignment of document locator number to the return and check.
• 4. The research of error listings and correction of rejected items on tax returns that cause a return to reject on initial entry into the tax administration cash file.
• Prepares and issues assessments for any underpayment of tax penalty or interest due; takes action to ensure that payment is received; and initiates procedures to secure amount determined to be due.
• Confers and/or corresponds with taxpayers and/or their representatives to obtain supporting documents required to determine correct tax liability, verify items in question, or to explain statutory basis of the assessment.
• Reviews computerized assessments or listings of possible error conditions to determine validity of the amount due prior to authorizing the release of an assessment for mailing.
• Reviews taxpayers' requests for abatement of penalty and/or interest charges, and grants or denies request in accord with division policy and statutory requirements.
• Prepares adjustments to tax records based on review of supporting documents or other advice from other sources within the division.
• Maintains manual and mechanized cash books for the taxes administered by the division and reconciles revenue accounts with the revenue accounting system of the Bureau of Budget and Accounting.
• Prepares statistical, work production, and collection reports, and maintains essential records and files.
• Establishes and monitors appropriate internal controls to verify that prescribed procedures are adhered to by unit personnel.
• Establishes and updates the screening instructions required for processing various return types for each tax serviced.
• Analyzes and evaluates error listings or rejected item reports and recommends system changes to reduce the number of rejected tems.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Education

Successful completion of sixty (60) semester hours at an accredited college or university.

Experience

One (1) year of experience in the technical/clerical work involved in the review and verification of tax returns and computer generated files.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

• Knowledge of office methods, practices, routines, machines, and equipment.
• Ability to learn and utilize computerized tax administration systems for various taxes administered by the division after a period of training, including the return types and codes used in maintaining, adjusting, and correcting records dealing with taxpayers' accounts.
• Ability to read and understand established regulations, policies, and procedures of the division.
• Ability to read and understand NJ tax statutes, regulations, and division policies including statutes of the federal government and other taxing jurisdictions when appropriate.
• Ability to perform involved, complex calculations to assess tax underpayments and/or penalty and interest charges.
• Ability to review and analyze correspondence and documentation received from taxpayers, and adjust division records when such action is in order.
• Ability to prepare correspondence and answer telephone inquiries regarding taxes administered by the Division.
• Ability to maintain records and files.
• Ability to comprehend, analyze, interpret, and apply rules and regulations in accord with established procedures and policies of the division.
• Ability to prepare detailed revenue collection, reconciliation, work progress, and other reports.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• <b>SPECIAL NOTE</b>
• The intermittent designation shall be utilized only where work responsibilities are characterized by unpredictable work schedules which do not meet the normal criteria of regular, year-round, full-time, or part-time assignments. Such category is not to displace or be used in place of regular full-time or part-time employees.
• <i><u>Assignment of Work</u></i>
• Assignment of work hours to intermittent employees shall be based on managerial needs and shall be limited to work that is appropriate to the class title.
• <i><u>Furlough and Recall</u></i>
• Whenever it is necessary to furlough intermittent employees, furloughing will be done in the inverse order of seniority based on official records at the end of the work within the next week. Reasonable advance written notice of furlough action shall be given to the employee. A furlough will not be considered a layoff and will not require issuance of a 45-day notice. The seniority organizational unit for purposes of furlough selection will be employees currently working in a designated work unit. Prior to the use by the appointing authority, designated work units must be submitted to and approved by the New Jersey Department of Personnel. Seniority shall be determined by the number of regular hours worked by the intermittent employee. Recall from furlough will be made a seniority order from the most senior to the least senior employee from among furloughed employees who are assigned within a designated work unit which may be the local office and/or satellite office. In cases of equal seniority the tie will be broken by determining the number of hours the employees were in pay status under Special Service during the last two years immediately preceding their conversion to an intermittent title. Recall of employees may be extended on a regional or statewide basis if the recall list for the work unit has been exhausted.
• When the recall procedure is extended beyond the work unit or when the recall is for less than hours of work, the termination actions listed below will not apply when the intermittent employee cannot be contacted or refuses an offer of recall. However, when an offer of recall is accepted to a work unit other than the one from which the employee was furloughed, the new work unit will become the employee's seniority organizational unit for future furlough and recall action.
• Recall actions shall be initiated during the first two hours or the last two hours of the workday. If the department is unable to contact the employee during these times, the next employee on the recall list will be called until a sufficient number has been secured. If the department is unable to contact an employee on two consecutive occasions, the employee shall be notified in writing of the specific dates and times the contacts were made. Employees will be given five (5) calendar days from date of receipt to advise of their current availability for future days from date of receipt of their current availability for future scheduling. Failure to respond as directed shall be considered a resignation. If on the next occasion the same employee is unavailable, this also shall be considered a resignation.
• Intermittent employees who are contacted and refuse an offer of recall for reason other than verified illness, disability, or approved leave may be resigned.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Applicants who do not possess the above education may substitute additional experience as indicated below on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.