CHIEF PROPERTY MANAGEMENT
Career Family: CHIEF
Chief Property Management is a New Jersey state civil service title.
You can qualify with a bachelor's degree or, if you do not have one, by piling up more experience instead. State payroll lists a single employee in the title, at Treasury.
How to apply
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Who employs this title
State payroll records show 1 person working under this title. The median actual salary is $167,388. The agencies employing the most are:
- Treasury (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under direction of a senior official in the Division of Property Management and Construction, Department of Treasury, has responsibility for management, administration, and supervision of a bureau within the division involving acquisition, design and construction, and leasing and/or disposal of real property; and/or facility operations and services, and developing and controlling contracts for maintenance, management, and repair of all state space; manages real property usage, evaluates occupancy standards and tenant safety code compliance, and participates in administration of a Property Review System and Space Utilization Board for recommendations on agency property requests; does other related duties.
Examples of work
When operating problems arise, takes measures required to diagnose, locate, and analyze reasons for unsatisfactory performance, and implements revision in methods and policy to correct inadequacies. Undertakes marker analyses and cost-effectiveness studies to maximize benefit of real property assets and leases to the state while minimizing costs; monitors and evaluates contractors' performance and submits reports to the Office of Design and Construction for each project completed including the contractor's adherence and conformity to contract document schedules met and quality of work when applicable to leased space. Evaluates alternative courses of action with respect to the leasing, lease-purchase, or outright purchase of real property to satisfy space requirements of user agencies at minimum cost to the state. Reviews and comments on state demolition projects and may conduct meetings to collect facts for the purpose of making recommendations on the future of buildings and facilities proposed for demolition. Promotes and encourages cooperative efforts on the part of user agencies to acquire and utilize properties on a joint use basis to minimize acquisition and maintenance costs to all parties. Arranges for inspections of properties proposed for acquisition to determine conformance with requirements of the State Fire Marshall including structural soundness, absence of termites and wood-boring insects, and to ensure that heating and other utility systems are in good working order. Directs development of maintenance and preventive maintenance methodology to meet technological advancements and improve HVAC and other electromechanical operating procedures where lease terms require maintenance responsibilities and in Employee Housing complexes. Develops staff requirements of buildings and/or complex of buildings for operations, building services, and all operation and maintenance for additional leased buildings and facilities. Coordinates with the Purchase Bureau in the development of contract specifications for maintenance service contracts; that is, mechanical equipment, computer operation, HVAC systems, safety and fire protection systems, and other specialized services. Confers with state departments, institutions, and agencies with respect to proposed modifications, alterations, or relocation of specific functions or operations; analyzes needs and space requirements, and develops and coordinates Employee Housing units to schedule completion of work to meet the requested agencies' schedules. Supervises review and conduct of cost-benefit economic analyses to determine scope and frequency of preventive maintenance programs and whether certain functions can be performed more economically. Supervises review and comment on specifications and blueprints for intent, scope, and clarity of proposed projects to be completed by contractors. Coordinates with units the review and analysis of policy, procedures, and staff for the various programs, evaluating cost of inhouse staff versus contract services for Property Maintenance Program. Supervises formulation of standards and procedures manuals for operating, maintenance, and service units for Employee Housing. Supervises development and maintenance of cost accounting records for owned and leased buildings with specific cost for maintenance, operation, and utilities. Develops and supervises a program of preventive maintenance, training and inspections schedules, and safety programs. Directs the issuance of directives instructing various landlords, departments, and agencies on implementation of energy conservation policies, maintenance programs and schedules, and rules regarding building occupancy. Establishes cooperative working relationships with officers of the various state departments housed in buildings under the division's jurisdiction including provision of space for meetings, maintenance of current calendars of meetings and other events, provision of needed office space and quarters with special requirements sanitary facilities, parking space, and appropriate environmental conditions in leased facilities as well as Employee Housing. Monitors and reviews performance of repair and maintenance work performed by outside workers in Employee Housing. Prepares and supervises the preparation of accurate, comprehensive reports containing findings, conclusions, and recommendations. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of administrative and other problems involved in organizing and managing a large real property management agency with responsibility for satisfying needs of a diversified group. Knowledge of record-keeping systems. Knowledge of theory and practices of real estate including purchase and sales concepts and techniques, and procedures of lease management. Knowledge of and ability to apply state demolition procedures and make recommendations on alternative uses for buildings that may be declared surplus to user agencies. Knowledge of problems involved in developing a work program and methods and techniques used in setting up procedures needed to carry out specific assignments. Knowledge of principles of supervision. Knowledge of laws, regulations, policies, and procedures relating to acquisition, use, and maintenance of leased and owned property programs. Knowledge of real estate functions, terms, and practices. Knowledge of investigative and auditing techniques, research methodology, and operations analysis. Knowledge of the application of a management information system. Knowledge of buildings and systems construction standards. Knowledge of inventory control methods. Ability to plan and supervise a system for recording and maintaining property records. Ability to devise and install a standardized workable system of purchase, inventory, leasing, property disposal, and other record forms sufficient to provide an accurate accounting of actions taken. Ability to maintain liaison with various sources of information to keep in touch with price trends and market conditions to maximize benefits from expenditure of state funds. Ability to direct preparation of plans for fullest utilization of available equipment and staff. Ability to conduct studies, surveys, and investigations of present and contemplated operating methods, practices, and procedures, and to prepare reports containing findings, conclusions, and recommendations. Ability to prepare analyses and comment on effects of actual and proposed legislation on work of the division and prepare necessary legislation. Ability to direct preparation of statistical tabulations, analyses, charts, and graphs. Ability to act as representative of the division in dealing with officials of the Department of the Treasury and other state departments, boards, commissions, and agencies. Ability to plan, organize, and supervise the implementation of a large-scale real property management and leasing program in accord with established procedures. Ability to create and maintain cooperative relationships with associates, supervisors, user agencies, buyers, sellers, and other individuals. Ability to read and interpret real estate contracts, building specifications, legal agreements, and property descriptions. Ability to read, interpret, and apply laws of New Jersey and regulations of the Department of the Treasury including those pertaining to fiscal operations involved in real property purchase and disposal, leases, and rentals for state departments and agencies. Ability to correlate basic deed information with tax maps. Ability to assign, instruct, and supervise the work performance of technical and professional staff. Ability to conduct and supervise continuing studies and analyses to determine real property management requirements and necessity of revisions in administrative procedures and programs. Ability to develop and implement policies and procedures. Ability to apply sound business practices to property management programs and the space procurement and compliance process. Ability to compare findings of research/investigation on leased space procurement, construction/renovation, compliance, use, maintenance, and repair as related to established standards. Ability to organize assigned field, office, and other real property work and develop effective work methods in accord with established procedures. Ability to research and apply legal and administrative requirements of contractual agreements. Ability to determine impact of state operations and programs on space requirements. Ability to analyze, comprehend, and interpret and apply laws and regulations such as the Landlord/Tenant Law, contract law, and laws and regulations pertaining to management of real estate particularly as to their impact on work programs, schedules, and staff requirements. Ability to prepare extensive correspondence and technically sound, accurate, and informative reports containing findings, conclusions, and recommendations. Ability to supervise the maintenance of records, reports, and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligibl
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Ten (10) years of professional experience in the administration of real estate acquisition, appraising, negotiation, property management, building operations/complex management, contract administration, construction management, or a related field, three (3) years of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and six (6) years of the above-mentioned professional experience, three (3) years of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
Study guides for this exam
- Management Test Battery (MTB) National Learning Corporation · $52.95
- Manager/Administrator Test National Learning Corporation · $49.95 · general prep, not specific to this title
The Civil Service Commission does not publish official study guides or release past tests. These are independent equivalency guides.