ASSISTANT SECRETARY 2, UTILITIES

Code: 56684 State Unclassified Range: P24 (FY 2027) Work week NL: FLSA exemptOvertime table (4A:3, Appx. A)

Salary: $76,286.63 - $111,856.03/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the supervision of the Secretary, Board of Public Utilities, supervises and plans the work programs and personnel required for the publication, printing and distribution of all official orders, decisions, documents and forms issued by the Board. Assists the Secretary and Assistant Secretary I in carrying out the duties of the Secretary. In the absence of the Secretary or Assistant Secretary I, or as required by the Board, acts in their place; does related work as required.

Examples of work

• Responsible for the appropriate training concerning the administration of the Board's statutory and administrative responsibilities applicable to the employees within the Office of the Secretary.
• Supervises the receipt, recording, sorting and distribution of incoming mail.
• Maintains records and makes arrangements for all parking facilities in the Newark Office building and adjacent areas.
• Responsible for developing effective work systems and programs in the administrative division to expedite solutions in correctly and appropriately solving operational problems.
• Coordinates projects involving printing, distribution and mailing for the Board of Public Utilities.
• Handles all purchase orders and reviews all State contracts for said purchases in order to insure compliance with State laws and regulations, particularly those promulgated by the Bureau of Purchase and Property.
• Makes recommendations to the Secretary and Board's fiscal officer for needed revisions of the Board's rules relating to Revenues Accounts, collection and billing procedures insofar as they relate to the functions of the Office of the Secretary.
• Confers with persons who desire detailed information concerning the availability of Board's laws, regulations, policies and procedures.
• Responsible for overseeing the work involved in processing all Rules and Regulations, Board Orders, Administrative Orders and other formal documents of the Board of Public Utilities.
• Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
• When required, insures compliance with the "Sunshine Law," attends Board meetings taking the minutes of said meetings, and when required carries out the other statutory and assigned duties of the Secretary such as keeping reports and records, issuance of decisions and orders, compilation of decisions and orders and certification of minutes and other documents.
• Maintains essential records and files.
• <b>REQUIREMENTS
• EDUCATION</b>
• Graduation from an accredited college with a Bachelor's degree.
• EXPERIENCE
• Three years of experience with the responsibility for the printing and distribution of official publications, two years of which shall have been in a supervisory capacity.
• Applicants who do not possess the required education may substitute experience as indicated above on a year for year basis.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Ability to acquire thorough knowledge of and familiarity with the provisions of the New Jersey Public Utilities laws as they relate to the functions and duties of the Office of the Secretary.
• Thorough knowledge of business procedures and the techniques insofar as they may be adopted by the Board.
• Thorough knowledge of the intra-department operational functions.
• Ability to acquire thorough knowledge of the Rules and Regulations of the Board of Public Utilities and their application in accordance with the established procedures as they relate to the functions and duties of the Office of the Secretary.
• Ability to assign, direct and supervise the work of subordinates. Ability to maintain essential records and files.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.