PROGRAM MANAGER FAMILY HEALTH PROGRAMS (Code 61638)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction of a Service Director or other supervisory official in the Department of Health and Senior Services, is responsible for management of a program which plans, develops, supports, evaluates, and monitors health services on a statewide basis for women, mothers, infants, children, and/or families including children or adults with special health care needs; does other related duties as required.

Examples of work

Pursuant to NJSA 26:2 and 9:13, sec 1-6, is responsible for operation of programs for development and improvement of services for mothers/children/families including services for children or adults with special health care needs under Title V of the Social Security Act, WIC, Medicaid, or other related programs. Develops and implements, in conjunction with the Director, a system for program and fiscal management of services to include a fiscal plan for expenditure of the current year's appropriation. Prepares and submits proposed yearly plans (programmatic, budgetary, operational) which incorporate state, federal, and other funding sources. Monitors and controls overall expenditures to ensure that they are in accord with approved plans and budgets. Develops and maintains standards and guidelines for program operation and services provided by the program, and convenes special ad hoc committees to provide advice and consultation. Designs and supervises execution of special studies. Is responsible for development, preparation, and completion of the program's portion of required annual reports, annual funding renewal applications, and so forth which may be state and/or federal; these could include but are not limited to reports and applications associated with Block Grants, WIC, HCFA, Title V, Title X, Title XX, and others. Prepares reports at stated intervals regarding the status of program operation projects and services. Supervises maintenance of a system for educational services to meet needs of program staff and to provide for educational programs for health care community and general public. Ensures maintenance of program files including confidential records concerning individuals served or studied by the program, and develops from those records appropriate statistical reports. Supervises program data collection, reviews and analyzes data and health status indicators pertinent to the program, and makes recommendations for changes in program services due to indicated needs of the program's population. Cooperates and participates in activities with other state departments, divisions, or bureaus to establish a statewide network of services to accomplish program objectives. Supervises or conducts special studies into the program and needs of the program's target population. Cooperates with organizational activities and educational meetings of various groups and public agencies interested in services for men and women in their reproductive years, mothers, infants, children, and families or adults. May coordinate activities with national organizations and federal agencies to provide for state participation in efforts to develop comprehensive services for women/mothers/children/families or adults, and special national studies or investigations into health needs of women/mothers/children/families or adults. Serves as first step in an appeal process for parents or providers of services who are dissatisfied with the implementation of policies or procedures, or with program funding decisions. Serves as consultant to other programs within the department and state government regarding matters related to services and needs of men and women in their reproductive years, mothers, infants, children, and families or adults. Prepares correspondence in the courses of official duties. Supervises work operations and/or functional programs and has responsibility for effectively recommending all personnel actions for employees. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license. valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of goals, objectives, rules, regulations, and procedures of the assigned program after a period of training. Knowledge of goals, objectives, rules, regulations, and procedures of other state and federal programs and agencies which relate to the assigned program's operation and services. Knowledge of principles and practices of public health administration and family health which encompass physical, social, and biological relationships. Knowledge of the changing, complex nature of maternal/child/family health issues and needs. Ability to interrelate health care administration and behavioral science and management principles into the development, review, and updating of standards for provision of such combined services to mothers/children/families. Ability to understand principles of epidemiology, health needs assessment, and program evaluation. Ability to plan, organize, and manage a program to provide services to mothers/children/families within the goals and objectives of the NJ Department of Health and Senior Services. Ability to apply principles of public health administration and management, and to utilize an epidemiologic approach to development or needs assessments and identification so as to plan, organize, and implement program services and service delivery mechanisms and to conduct subsequent evaluations. Ability to speak effectively before professional and lay groups to interpret program standards and policies, and present outcomes. Ability to interpret pending legislation and its potential effect on provision of services to mothers/children/families as target populations of the assigned program. Ability to draft and prepare extensive correspondence and formal reports, some for publication. Ability to work constructively and supportively with families, physicians, and allied health personnel as well as community agencies and individuals. Ability to manage and supervise staff. Ability to organize and work with groups and committees. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: 32/ - DAP 01/02/10

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional experience in a statewide or regional public health program in program development and/or implementation of health services for mothers, children, or families; examples of responsibilities include but are not limited to budget/grants management and administration, goal setting, service delivery, educational outreach, program evaluation, and provision of consultant services, two (2) years of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. OR Possession of a master's degree in public health, nursing, nutrition, health care administration, health education, marriage and family therapy, health planning, public administration, epidemiology, physical or occupational therapy, audiology or speech pathology, social work, or other discipline appropriate to position responsibilities; and four (4) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. OR Possession of a Doctoral degree in any of the above or related fields; and three (3) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.