PROGRAM COORDINATOR
Program Coordinator is a state title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
On paper it calls for a master's degree, though the specification lets enough relevant experience stand in for the degree. Pay on the FY 2027 schedule runs $110,276 to $162,870.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of a supervisory official, coordinates administrative or program activities and may be responsible for policy development, identifying/recommending organizational improvements, conducting studies to assess impact of organizational changes, administration of programs to improve efficiency, and conducting special projects of interest to operation initiatives; does other related duties as required.
Examples of work
Coordinates administrative or program activities involving various organizational units. Determines whether department activities/programs are essential and carried out economically and efficiently. Coordinates work involved in development, review, and implementation of internal policies, operations, and work procedures which impact various units. Coordinates work necessary for planning, development, review, and implementation of cross-unit efforts, special projects, and new program initiatives. Develops techniques for collecting data which may include work measurement studies, surveys, sampling of opinion, and experiences. Evaluates information gathered on problems and integrates relevant items in a systematic logical manner. Prepares and presents both written and verbal justification of proposed solutions indicating net benefits, risks, and alternatives. Prepares implementation of plans required taking into account training, scheduling, and communication problems. Coordinates internal efforts/activities for organizational change to shift organization culture and practices. Serves as liaison with operational units and the general public. Maintains awareness of problem areas, identifies root causes and deficiencies, and provides recommendations for improvement. Plans and develops programs, work flows, and operational procedures to implement changes and targeted improvements in activities of operational units Plans and arranges special events/activities to further interest of the operational units. Coordinates work involved in development of operational budgets, performance measures, unit goals, and program activities for the operational units. Supervises staff engaged in review of existing and new administrative procedures and in preparation of reports containing findings, analyses, conclusions, and recommendations. Represents the supervisor at meetings, hearings, and other official activities. Informs the supervisor of progress and dispositions of administrative/operational matters requiring attention. Prepares operational reports, memorandums, policy recommendations, correspondence, and other documentation. Supervises maintenance of records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of management principles, concepts, and practices. Knowledge of policy and program development and evaluation. Knowledge of theories of human behavior in organizational settings, and the process of change and employee motivation in organizations Knowledge of supervisory techniques. Knowledge of operational practices after a period of training. Ability to supervise staff engaged in activities of operational units. Ability to prepare policy statements, operating procedures, analyses, formal reports, and proposals. Ability to plan, initiate, and coordinate projects/programs within various organizational units. Ability to analyze, interpret, and apply pertinent state/federal laws, follow department rules, regulations, and established procedures, and apply them to specific problems or tasks. Ability to work cooperatively with associates, subordinates, staff of other units, departments, and branches and levels of government as well as with the public. Ability to assign, instruct, and supervise staff. Ability to prepare clear, sound, accurate, and informative reports containing findings, conclusions, and recommendations. Ability to supervise the maintenance of records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: 32/V32 - RKR/cah 2/18/98
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience in a business or government agency with responsibility for personnel, fiscal affairs, office administration, or other administrative support services. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. OR Possession of a master's degree in business or public administration, management, or other closely related field; and three (3) years of the above-mentioned professional experience. " Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgement and make accurate and informed decisions.